Administrative Assistant - Executive Level

FlexStaff is seeking a highly organized Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.

Full-time, permanent position

Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)

Location: Washington, DC

Responsibilities

• Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
• Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
• Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
• Communicate professionally with senior internal and external stakeholders
• Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
• Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
• Capture meeting notes, action items, owners, and deadlines as needed
• Process expense reports, invoices, and other routine administrative documents
• Maintain accurate contact lists, stakeholder records, and internal databases
• Provide general administrative and operational support, including special projects as needed

Qualifications

• Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
• Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
• Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
• Exceptional attention to detail and commitment to producing accurate, polished work
• Strong written and verbal communication skills
• Excellent organizational, time-management, and follow-through skills
• Ability to work independently, exercise sound judgment, and handle confidential information discreetly
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
• Concur and ProTec experience preferred

Benefits

• Medical, Dental, Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy