Executive Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. This role involves managing communication, coordinating schedules, and handling a variety of administrative tasks to ensure smooth daily operations. The ideal candidate will be adaptable, quick to learn new processes, and comfortable with evolving technology. A background in marketing and social media management is a significant plus, along with strong computer literacy and proficiency in productivity software.

Responsibilities

• Manage client communication and serve as a point of contact for internal and external stakeholders
• Handle phone communication efficiently, scheduling calls and responding to inquiries
• Prepare documents, reports, and correspondence using word processing software
• Maintain and update spreadsheets for various projects and data tracking
• Utilize productivity software such as Microsoft Office suite to complete daily tasks
• Demonstrate strong computer literacy and familiarity with office equipment and systems
• Proficiently use tools like GrowthZone, QuickBooks, Canva, Facebook, Instagram, LinkedIn; AI skills are a plus
• Assist with creating communications, social media posts, and marketing materials as needed
• Support scheduling, travel arrangements, and event coordination when required
• Adapt quickly to changing processes and new technologies; flexible schedule availability is preferred
• Travel to events when necessary to support organizational activities

Requirements

• Proven experience in an office or administrative support role
• Excellent verbal and written communication skills
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and other productivity tools
• Computer skills including familiarity with office equipment and software applications
• Ability to multitask effectively in a fast-paced environment
• Quick learner with the ability to adapt to new technology platforms and processes
• Experience with GrowthZone, QuickBooks, Canva, social media platforms (Facebook, Instagram, LinkedIn) is highly desirable; AI knowledge is a plus
• Marketing background or experience creating communications and social media content is a significant advantage
• Ability to travel occasionally for events; flexibility in scheduling is important

This position offers an engaging opportunity for a motivated individual eager to grow within a dynamic environment. The role requires excellent organizational skills, adaptability, and a proactive approach to supporting executive functions.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Remote