Executive Assistant (Part Time || Night Shift || Remote)

Job Overview:

As an Executive Assistant within MyPortal, you will continue to play a pivotal role in supporting our esteemed client’s team and ensuring the seamless operation of their organization, with a primary focus on client interaction. Your ongoing contributions will involve a wide range of tasks that leverage your exceptional administrative support, providing administrative and outreach support for their secondary construction business.

This role requires an adaptable, highly organized, and proactive professional capable of handling executive support, general administrative tasks, and calling sales leads across both lines of business.

Key Responsibilities

Dual-Business Administrative & Operational Support:

• Provide daily administrative assistance supporting both the real estate operations and the client’s secondary construction business.
• Manage and maintain executive calendars, scheduling meetings, and coordinating appointments.
• Assist with basic bookkeeping tasks and organizing financial files.

Welcome Calls & Client Onboarding

• Conduct friendly, professional welcome calls for new clients joining the business.
• Address initial questions, set expectations, and ensure a seamless onboarding experience.
• Handle incoming business calls promptly and with a high standard of customer service

Lead Generation, Sales Outreach & CRM Management

• Call and reach out to incoming sales leads (including Meta leads and ZoomInfo prospect lists) via phone, email, and text.
• Qualify leads and schedule consultation appointments for the client.
• Input and maintain accurate contact, lead, and transaction data in the CRM.

Qualifications

• 5+ years of experience in your current role as an executive assistant or similar capacity.
• Experience or comfortable handling tasks across different business domains.
• Software Proficiency: Experience with CRM software, preferably Zoho or similar.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management and attention to detail.
• Technical Skills: Proficient in using various communication tools for calling, emailing, and texting.
• High level of confidentiality and discretion.
• Ability to thrive in a fast-paced, dynamic client environment

Your contributions as a motivated and adaptable professional are crucial to providing comprehensive support to our client. By continuing in this role at MyPortal™ Virtual Assistants Corp, you will help us deliver exceptional administrative support, customer service, and project management services while fostering positive client relationships across borders.