Executive Assistant

**ER ER UNITED MANAGEMENT**

Executive Assistant – Cebu (On-Site)

**Executive Assistant + Project Coordinator Personal & Business Support New York / Eastern Time**

Work Setup: On-site in Cebu

Experience: 2–3+ years

Schedule: New York / Eastern Time

Employment: Independent Contractor to Full-Time Long-Term Opportunity

Salary: PHP 30,000–45,000/month

Bonus: Company provides an additional 10% Investment Bonus based on monthly compensation

THIS ROLE IS FOR SOMEONE WHO:

• Is proactive, discreet, confident, and highly organized
• Can solve problems independently
• Takes ownership instead of waiting for step-by-step instructions
• Can anticipate needs and keep priorities moving
• Is comfortable handling both personal and business matters
• Wants to build a long-term career with the company

ROLE OVERVIEW

We are hiring an on-site Executive Assistant in Cebu to provide high-level personal and business support.

This role combines:

• Executive assistance
• Project coordination
• Research and follow-up
• Recruiting support
• Administrative organization
• Personal and lifestyle coordination
• Communication and coordination with employees, contractors, freelancers, and vendors

You will work closely with management through ClickUp, messages, daily check-ins, and direct in-person support when management is in Cebu.

The ideal candidate can take ownership, anticipate needs, solve problems, and keep both personal and business priorities moving without constant supervision.

CORE RESPONSIBILITIES

Executive & Personal Support

• Manage calendars, appointments, reservations, travel arrangements, reminders, and scheduling
• Handle personal errands, lifestyle coordination, and practical day-to-day requests when needed
• Manage emails, calls, documents, research, follow-ups, and administrative tasks
• Keep personal and business information organized, confidential, and easy to access

Project & Operations Coordination

• Create and maintain ClickUp tickets, instructions, status updates, deadlines, and follow-ups
• Coordinate projects and ensure assigned tasks continue moving toward completion
• Follow up on deliverables, deadlines, and missing information
• Coordinate employees, contractors, freelancers, and vendors when needed
• Provide concise daily or regular updates on priorities, pending items, and completed work

Recruiting Support

• Source potential candidates
• Coordinate interviews
• Follow up with candidates
• Organize hiring information
• Assist management with recruiting-related projects

Communication & Research

• Communicate professionally with internal and external contacts on behalf of management
• Research options and compare alternatives
• Recommend the best next steps rather than simply forwarding information
• Identify problems early and resolve routine issues independently
• Escalate larger or higher-impact decisions when necessary

INDEPENDENCE & INITIATIVE

This is not a role for someone who needs detailed instructions for every task.

You will be expected to:

• Anticipate needs and take action before issues become urgent
• Identify problems before they become larger problems
• Propose solutions when something is unclear or blocked
• Make routine decisions independently when appropriate
• Use experience and professional judgment
• Prioritize work effectively and protect management’s time
• Take ownership of projects from beginning to completion
• Ask for approval when a decision has significant financial, legal, strategic, or reputational impact

PEOPLE & COORDINATION

The Executive Assistant will not be limited to individual administrative work.

You may also:

• Coordinate employees, contractors, and freelancers
• Follow up on assignments, deliverables, and deadlines
• Support supervision and accountability when requested
• Help organize onboarding, meetings, and internal communication
• Coordinate with vendors and external service providers
• Work closely with the Operator Coordinator and management as the Cebu operation grows

REQUIREMENTS

• 2–3+ years of relevant Executive Assistant, administrative, project coordination, or operations support experience
• Strong written and verbal communication skills
• Excellent discretion, confidentiality, and professional judgment
• Confident problem-solver who is comfortable making decisions
• Highly organized and able to manage multiple priorities
• Strong fo…