Part-Time Executive & Legal Assistant

Part-Time Executive & Legal Assistant — Remote

**5–12 hours/week $25–$40/hour Remote Flexible Schedule**

About the Role

The Law Office of Alexander Dubin is a boutique New York law practice focused primarily on gaming, sports betting, prediction markets, and related regulatory matters.

I am looking for a highly organized, detail-oriented, and personable part-time Executive & Legal Assistant to work directly with me, the firm’s founder.

This is an excellent opportunity for someone who wants a flexible, long-term part-time position and enjoys working closely with an attorney/entrepreneur rather than in a large, bureaucratic organization.

The ideal candidate is proactive, reliable, discreet, and exceptionally organized. I am looking for someone who can take ownership of tasks, keep track of details, follow up without being reminded, and make my professional and personal life easier.

Responsibilities

Executive & Legal Practice Support

• Manage scheduling, calendar coordination, and meetings
• Help organize and prioritize emails and follow-ups
• Track deadlines, commitments, and outstanding items
• Coordinate with clients, attorneys, vendors, and other professionals
• Prepare and organize documents and correspondence
• Assist with billing, invoices, expenses, and administrative matters
• Coordinate business travel and meetings
• Maintain organized files, contacts, and records
• Conduct research and handle miscellaneous projects

Business Development

• Track prospective clients and business opportunities
• Follow up with prospective clients and professional contacts
• Schedule introductory calls and meetings
• Maintain contact and relationship information
• Assist with networking and business-development activities
• Make sure important follow-ups and opportunities do not fall through the cracks

Personal Assistance
Approximately 10–20% of the position may involve personal assistance, including:

• Scheduling appointments
• Making restaurant and other reservations
• Coordinating personal travel
• Researching products, services, activities, or destinations
• Handling miscellaneous personal logistics that can be managed remotely

The Ideal Candidate

You are:

• Extremely organized and detail-oriented
• Proactive and resourceful
• Reliable and excellent at following through
• A strong written communicator
• Professional, personable, and comfortable interacting with clients and professionals
• Comfortable prioritizing competing demands independently
• Discreet and trustworthy
• Comfortable learning new software and using AI tools
• Able to recognize what needs to be done without always being told

Prior legal experience is a plus, but not required.

Relevant backgrounds include:

• Executive Assistant
• Legal Assistant
• Legal Secretary
• Paralegal
• Executive or Business Assistant
• Chief of Staff
• Administrative professional supporting an attorney, executive, entrepreneur, or other professional

I’m more interested in judgment, organization, communication, and follow-through than a particular job title.

Hours & Compensation

• 8–12 hours per week
• Flexible schedule
• Some availability during Eastern Time business hours is strongly preferred
• $25–$40/hour, depending on experience and qualifications
• Exceptional candidates may be considered above this range
• Potential for the role to grow over time

Candidates may be located anywhere, provided they have excellent English communication skills and reliable availability.

Important

This is not a high-volume virtual assistant or call-center position.

You will work directly with the founder and will have meaningful responsibility for keeping professional, business-development, and personal matters organized.

You will also have access to confidential legal, business, financial, and personal information. Discretion, confidentiality, sound judgment, and information security are essential.

How to Apply

Please submit:

• Resume
• Brief cover letter
• Desired hourly rate
• Time zone
• General availability
• Number of hours you can reliably work each week

Please answer this question in your application:

Tell me about a time you noticed something that needed to be done before your employer or client asked you to do it. What did you notice, and what did you do?

Please do not submit a generic cover letter. Specific examples are much more valuable than a list of adjectives describing yourself.

The str…