Covert Talent - Executive Assistant

This is a Fully Remote Job

About Our Client:

This team operates within the music industry, managing artists, songwriters, and producers while also running a production music library and a technology platform for tour managers. They address the challenge of coordinating multiple business ventures and communication channels to effectively support artist management and music production services.

About the Opportunity:

The EXECUTIVE ASSISTANT will serve as the trusted right hand to the founder, managing communications and priorities across several businesses. This role is critical for maintaining operational flow and enabling strategic focus by handling the majority of preparatory and follow-up tasks, thereby allowing the founder to concentrate on high-impact activities.

Responsibilities:

• Manage the founder’s inbox by prioritizing, drafting replies, responding, or delegating messages.
• Maintain and follow up on a shared action list with clear ownership and deadlines.
• Convert important WhatsApp messages and group conversations into actionable tasks.
• Summarize voice notes and meeting debriefs into next steps and provide daily briefs on priorities.
• Coordinate diary and meetings across businesses to protect focused work time.
• Liaise with teams, artists, clients, and partners, matching the founder’s communication tone.
• Enhance processes using digital tools or automations to reduce repetitive work.
• Assist with personal administration, travel research, gifts, and occasional ad hoc tasks.
• Anticipate needs, flag competing priorities, and remind the founder of pending items.
• Support prospect research, outreach, follow-ups, and Tour Advance demo coordination as capacity allows.
• Assist with marketing and social media tasks once core EA support is established.

Requirements:

• Proven experience as a senior executive assistant supporting a busy founder or entrepreneur.
• Initiative to identify tasks, suggest next steps, and act independently.
• Attention to detail in communication, scheduling, and follow-ups.
• Reliable task tracking and commitment management despite changing priorities.
• Good judgment to prioritize requests across multiple businesses.
• Confidence managing upwards through direct communication and constructive pushback.
• Discretion and sound judgment handling confidential information.
• Independence with clear understanding of responsibilities and when to escalate.
• Excellent written communication and client interaction skills.
• Proficiency with digital tools, AI, and automation for information organization and efficiency.

Pay Range and Compensation Package:

• £1,800 per month gross salary.

Benefits & Perks:

• 24 paid holiday days per year, with 3 reserved for over Christmas.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.