Executive Assistant

Job Description At Infoblox, every breakthrough begins with a bold “what if.” What if your ideas could ignite global innovation?

What if your curiosity could redefine the future?

We invite you to step into the next exciting chapter of your career journey. Bring your creativity, drive, your daring spirit, and feel what it’s like to thrive on a team big enough to make an impact, yet small enough to make a difference. Our cloud-first networking and security solutions already protect 70% of the Fortune 500 , and we’re looking for creative thinkers ready to push that influence even further. Join us and discover how far your bold “what if” can take the world, your community, and your career.

How we empower our people is extraordinary: we’re recognized as a Glassdoor Best Place to Work 2025, Great Place to Work-Certified in five countries, and honored by Cigna as a Healthy Workforce honors for three consecutive years; and what we build is world class: named CybersecAsia’s Best in Critical Infrastructure 2024 — clear evidence that when first-class technology meets empowered talent, remarkable careers take shape. So, what if the next big idea, and the next great career story, comes from you? Become the force that turns every “what if” into “what’s next.”

In a world where you can be anything, Be Infoblox. Executive Assistant We have an opportunity for an Executive Assistant to join our COO organization based anywhere on the West Coast (Pacific Time), reporting to the SVP & CIO. In this pivotal role, you will provide high-trust, proactive support to multiple senior leaders while creating the clarity, organization, and momentum required to advance priorities across Finance, Procurement, IT, and Business Operations. You will own complex travel and meeting coordination, manage schedules across time zones, prepare leaders for important engagements, and ensure decisions and commitments move forward. Success in this role requires a strong sense of urgency, sound judgment, exceptional discretion, and the ability to balance warmth and professionalism in every interaction. You will partner closely with executive leaders, chiefs of staff, other executive assistants, and cross-functional stakeholders. You will also use Microsoft 365, automation, analytics, and approved AI-enabled productivity tools to improve administrative workflows while applying human review, confidentiality, and responsible-use practices.

Be a Contributor — What You’ll Do

• Manage complex executive calendars across multiple time zones, prioritizing strategic commitments, travel, preparation time, and competing requests
• Coordinate domestic and international travel end to end, including itineraries, accommodations, meeting logistics, expenses, contingency planning, and timely support when travel issues arise
• Schedule and coordinate executive meetings, leadership forums, offsites, and special events, using sound judgment to assess priorities and communicate changes
• Prepare agendas, presentations, briefing materials, talking points, and other executive-ready content; attend meetings as needed and capture decisions, action items, and follow-ups
• Monitor commitments, deadlines, and risks across Finance, Procurement, IT, and Business Operations, escalating changes that may affect executive priorities
• Coordinate across multiple senior leaders and their support teams, building strong relationships with other executive assistants to align schedules, coverage, and operating rhythms
• Serve as a trusted point of contact for internal and external stakeholders, protecting confidential information and representing leaders with professionalism and discretion
• Manage expense reporting, records, distribution lists, contacts, files, and other administrative workflows accurately and in accordance with company practices and information-security requirements
• Support operating reviews, budget discussions, procurement decisions, transformation initiatives, and other COO organization priorities through strong follow-through and coordination
• Identify and implement practical improvements using Microsoft 365, automation, reporting, templates, and approved AI-enabled tools to increase executive readiness and administrative efficiency

Be Prepared — What You Bring

• 5+ years of experience supporting senior executives, C-suite leaders, or equivalent leaders in a fast-paced organization; experience supportin…