Administrative Assistant, New York Life Investments Management Real Estate Group

Location Designation: Hybrid - 4 days per week

About New York Life Investment Management With over $800 billion in assets under management, NYLIM is a Pensions & Investments ‘ Top 30 Largest Money Manager and one of the largest global asset managers serving institutional, retail and insurance clients. NYLIM brings together the firm’s global investment teams under one unified brand, combining specialized expertise with the strength and stability of New York Life.

Our platform is built on disciplined active management, deep investment capabilities and a long-term partnership approach designed to deliver enduring value across market cycles and help clients navigate the next era of investing.

More powerful, together, we combine the agility of specialized investment teams with the scale and longevity of a leading mutual institution.

Business Overview Real Estate Investors (REI) is the real estate investment platform within New York Life Investment Management (NYLIM). With over $73.4 billion in assets under management as of December 31, 2025, NYLIM REI invests across real estate equity, debt and securities strategies, serving institutional investors and the New York Life General Account.

Leveraging more than a century of real estate investment experience, New York Life Real Estate Investors (“REI”) believes that investment principles which incorporate sustainability best practices promote favorable relative returns for our clients over the long term.

The Opportunity NYLIM REI is seeking an Administrative Assistant to join its Operations & Administrative Services team in our New York Home Office.

In this role, you will provide administrative and operational support to assigned business areas while partnering with fellow administrative professionals to deliver broader department-wide support. This is an excellent opportunity to gain exposure to a wide range of real estate investment activities while contributing to a collaborative, team-oriented environment.

The successful candidate will be highly organized, resourceful, detail-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment.

What You’ll Do

• Provide primary administrative support to assigned business areas while contributing to the broader administrative needs of the department.
• Manage calendars, schedule meetings, coordinate conference logistics, and prepare documents and correspondence.
• Support document execution and other day-to-day administrative functions.
• Coordinate domestic and international travel arrangements and prepare and review associated expense reports.
• Coordinate and prepare presentations for rating agency meetings, board reports, departmental meetings, and other business presentations.
• Enter and maintain data related to new deal submissions, commercial mortgage loan transactions, and other critical transaction updates.
• Support invoice processing and wire preparation in accordance with established procedures and approval requirements.
• Research and retrieve market data, run reports, and assist with maintaining dashboards and tracking tools on an ad hoc basis.
• Support employee onboarding and offboarding activities, equipment requests, and system access coordination.
• Develop and maintain a working knowledge of business processes, administrative procedures, and transaction workflows.
• Perform Notary Public responsibilities as needed.
• Coordinate visitor and meeting logistics, providing a professional experience for clients, business partners, and external guests.
• Partner closely with other Operations & Administrative Services team members to provide cross-training, backup coverage, and shared support across business areas.
• Identify opportunities to improve administrative processes, workflows, and tracking tools to enhance operational efficiency.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Participate in departmental initiatives, special projects, and other assignments as needed.

What You’ll Bring

• Bachelor’s degree in business administration, finance, or a related field is preferred.
• 5+ years of administrative, operational, or business support experience; experience supporting senior leaders is a plus.
• Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Str…