EXECUTIVE ASSISTANT

Job Posting: Executive Assistant - Hybrid Telework

Department of State Hospitals

JC-534834

Executive Assistant - Hybrid Telework

EXECUTIVE ASSISTANT

$4,733.00 - $5,923.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/21/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

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Job Description and Duties

The Clinical Operations Division is seeking a highly organized and polished Executive Assistant to support its top leaders, including the Deputy Director, Statewide Medical Director, and Assistant Deputy Director. In this pivotal role, you will keep the division running smoothly by expertly managing complex calendars, coordinating meetings and travel, and handling high-volume correspondence with professionalism and discretion. You will be the central hub connecting Clinical Operations with DSH hospitals, government partners, and key stakeholders statewide.

You’ll oversee credentialing workflows, maintain accurate and confidential executive records, and track division-wide assignments and deadlines to ensure leadership priorities stay on course. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering exceptional customer service.

We’re looking for a detail-driven communicator who can juggle multiple priorities, uphold confidentiality, and represent the division with confidence and tact. Strong writing skills, mastery of office technology, and the ability to anticipate needs will make you shine in this role.

Under direction of the Deputy Director, Clinical Operations Division, the Executive Assistant provides high-level administrative support and office coordination for division leadership, reporting directly to the Deputy Director and also supporting the Statewide Medical Director and Assistant Deputy Director in a shared-support model across Clinical Operations.

***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the Duty Statement.

Working Conditions

• This position reports to the Allenby Building in Sacramento County and may be eligible and considered for a telework opportunity in accordance with departmental policies, operational needs, and management approval. Employees are currently required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25. Additional in-office days may be required based on operational needs. The incumbent may also be required to travel throughout California as needed, with prior notice.
• Regular and consistent attendance is critical to the successful performance of this position due to the heavy workload and time-sensitive nature of the work. The incumbent routinely works with and is exposed to sensitive and confidential issues and/or materials and is expected to maintain confidentiality at all times.
• The State’s Commute Programs provide bicycle, mass transit and vanpool incentives to eligible state employees. The State’s mass transit incentive pays 100% of the transit pass up to the IRS maximum of $340 per month in 2026
• DSH-Sacramento is located at an 11-floor high rise building.

Position Details

Job Code #:

JC-534834

Position #(s):

461-506-1728-001

Working Title:

Executive Assistant - Hybrid Telework

Classification:

EXECUTIVE ASSISTANT

$4,733.00 - $5,923.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Department of State Hospitals

1215 O Street, MS 17

Sacramento, CA 95814

The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.

DSH-Sacramento is in a modern, sustainable and innovative 11 story office building located at 1215 “O” Street, Sacramento, California. Some of the amenities of the new building include the following:

• First-floor retail space (separate acces…