PART-TIME EXECUTIVE ASSISTANT / OPERATIONS COORDINATOR

Job Title: Executive Assistant / Operations Coordinator

Pay: Starting at $20/hour

Location: Chula Vista, CA (Hybrid)

Job Overview

We are seeking a highly organized, dependable, and proactive Executive Assistant / Operations Coordinator to support daily business operations. This position is ideal for someone who enjoys variety, takes initiative, and thrives in a growing business environment.

The ideal candidate will be comfortable managing administrative tasks, coordinating schedules, following up with customers and leads, organizing information, running occasional errands, and helping keep multiple business operations running smoothly.

Responsibilities

• Manage emails, messages, and customer communications
• Schedule appointments and maintain calendars
• Follow up with leads, customers, and business contacts
• Organize files, records, and business information
• Create and maintain spreadsheets and reports
• Assist with inventory tracking and organization
• Coordinate projects and help ensure deadlines are met
• Run occasional business errands
• Drive owner to local appointments, meetings, sourcing trips, or business-related activities when needed
• Assist with online listings, social media, and administrative projects
• Help improve systems and processes as the business grows
• Support multiple projects and changing priorities

Requirements

• Minimum 2 years of administrative, executive assistant, customer service, or related experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficient with computers, email, spreadsheets, and online tools
• Valid driver’s license
• Reliable transportation
• Current auto insurance
• Ability to work independently and solve problems
• Professional, trustworthy, and dependable
• Comfortable working in a growing business environment

Preferred Qualifications

• Small business experience
• Customer service experience
• Social media experience
• Inventory or operations experience
• QuickBooks experience is a plus

To Apply

Please submit:

• Resume
• Three professional references
• Brief paragraph explaining why you would be a great fit for this role
• Confirmation that you have a valid driver’s license, reliable transportation, and current auto insurance

To show attention to detail, please include the words “organized and dependable” in your application.

This position will begin with a 60-day trial period and has the potential to grow into a long-term role as the business expands.

Pay: From $20.00 per hour

Work Location: In person