Executive Assistant

Executive Assistant – New York City (Hybrid, 4 Days/Week Onsite)

Compensation: 110k-125k base + bonus

Location: New York, NY

Schedule: 4 days/week onsite

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic administrative support. The ideal candidate thrives in a fast‑paced environment, anticipates needs, maintains strict confidentiality, and demonstrates exceptional judgment and professionalism.

Responsibilities

Executive Support

• Manage complex calendars, meeting coordination, and multi‑time‑zone scheduling.
• Prioritize and gatekeep incoming requests to ensure efficient executive workflow.
• Prepare briefing materials, meeting agendas, notes, and follow-up actions.
• Handle confidential information with discretion.
• Coordinate domestic and international travel, itineraries, and logistics.

Operational & Administrative

• Manage expense reports, invoices, and budget tracking.
• Assist with project management, deadline tracking, and cross‑functional coordination.
• Create and edit presentations, reports, and correspondence.
• Support planning for offsites, events, and leadership/team meetings.

Communication & Relationship Management

• Serve as a professional point of contact between executives, internal teams, and external partners.
• Draft and review communications on behalf of leadership.
• Build strong relationships across the organization to facilitate workflows and information flow.

Office & Team Support

• Partner with People, Operations, Finance, and other key departments as needed.
• Provide support for onboarding activities related to executive stakeholders.
• Help maintain an organized, productive, and positive workspace culture.

Qualifications

• 5–8+ years of experience supporting senior executives, ideally within fast-paced or high-growth environments.
• Exceptional organizational, problem-solving, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with Microsoft 365, Outlook, Excel, PowerPoint; familiarity with Slack, Zoom, Asana, or similar tools.
• Ability to anticipate needs and operate proactively.
• Comfortable working onsite 5 days per week in NYC.

Compensation & Benefits

• Total comp up to $110-120k base + bonus, depending on experience.