Project Admin Assistant

Administrative Assistant - Legal

Employment Type: Contract (3 months to start)

Location: Blue Ash, OH

Schedule: Onsite during training (approximately 2 weeks), then hybrid schedule with 2 days onsite and 3 days remote.

Position Overview

We are seeking an experienced Administrative Assistant to provide support to senior executives and the corporate legal team. This role will split responsibilities between executive administrative support and legal administrative support, making it an excellent opportunity for someone with strong organizational skills and experience working with legal documentation.

The ideal candidate will have prior administrative experience, excellent attention to detail, and the ability to handle confidential information. Experience supporting legal departments or working with contracts and legal documentation is highly preferred.

Key Responsibilities

• Provide administrative support to executive leadership and the corporate legal team.
• Organize and prioritize workload to meet deadlines and support departmental objectives.
• Create, update, and maintain presentations, correspondence, reports, spreadsheets, and other business documents.
• Proofread and edit materials for accuracy, consistency, and formatting.
• Compile, coordinate, and distribute reports, meeting agendas, and other communications.
• Schedule meetings, appointments, conferences, and coordinate travel arrangements.
• Manage calendars for assigned personnel.
• Review, upload, execute, and maintain legal documents and contracts.
• Answer and direct incoming phone calls professionally.
• Establish and maintain filing systems and records management processes.
• Manage incoming and outgoing mail and document distribution.
• Assist with office administration, including supply inventory, copying, printing, and general clerical support.
• Utilize SAP to create requisitions and process receipt of goods and services, as needed.
• Provide backup administrative support across the office as required.
• Perform additional duties as assigned.

Qualifications

• Associate degree preferred.
• Minimum of 5 years of experience in an administrative support role or an equivalent combination of education and experience.
• Previous legal administrative experience strongly preferred.
• Experience reviewing, processing, and maintaining contracts and legal documentation is highly desirable.
• Strong proficiency with Microsoft Office and office-related software applications.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with SAP is a plus.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position a…