Senior Executive Assistant – Financial Services

Job Title: Senior Executive Assistant – Executive Office

Location: New York, NY – Hybrid

Duration: 12-Month Contract with Possible Extension / Conversion

Ideal Candidate Profile

The ideal candidate is someone who has supported senior executives in a Fortune 500 company, major financial institution, or similarly complex organization and is comfortable operating in a high-visibility executive environment.

Experience supporting C-suite executives, Board-level activities, executive committees, or senior management events is highly desirable.

Position Overview

We are seeking an experienced Senior Executive Assistant to provide high-level administrative and operational support within a senior executive environment at a leading global financial services organization.

This role will report approximately three levels below the CEO and will support executive-level functions involving the CEO, Board of Directors, and Executive Management team . The ideal candidate will have experience supporting senior executives in a large, complex organization, preferably within financial services or a similarly structured corporate environment.

The successful candidate will be highly organized, discreet, detail-oriented, and comfortable managing competing priorities in a fast-paced, high-visibility environment.

Key Responsibilities

• Provide high-level administrative support to a senior C15-level executive and the broader department.
• Manage complex calendars, schedule meetings, secure conference rooms, and coordinate competing priorities.
• Coordinate executive meetings, conferences, events, and other high-visibility functions involving senior leadership.
• Arrange domestic and international business travel, including flights, hotels, ground transportation, agendas, and itineraries.
• Support overseas travel requirements, including visas, ticketing, foreign exchange, airport transfers, and expense reporting.
• Prepare and distribute meeting materials, agendas, schedules, correspondence, and other executive documents.
• Handle incoming calls, inquiries, and communications professionally and confidentially.
• Maintain organized files, records, reports, and departmental documentation.
• Process invoices, supplies, and administrative requests through internal procurement and payment systems.
• Process and follow up on virtual administrative requests and ensure timely completion.
• Handle highly sensitive and confidential information with discretion and sound judgment.
• Coordinate with internal stakeholders, senior executives, vendors, and external contacts as needed.
• Support additional administrative and executive functions as assigned.
• Demonstrate strong awareness of risk, compliance, confidentiality, and corporate policies when handling business matters.

Required Qualifications

• Previous experience as an Executive Assistant, Senior Executive Assistant, Senior Administrative Assistant, or similar role .
• Experience supporting senior executives in a large, complex organization.
• Financial services, banking, investment management, or other highly regulated industry experience strongly preferred.
• Experience managing complex executive calendars and coordinating high-level meetings/events.
• Strong domestic and international travel coordination experience.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Bachelor’s degree or equivalent professional experience.