Executive Assistant

Executive Assistant

Description -

Job Summary

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.

Responsibilities

• Manages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
• Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
• Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
• Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
• Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross‑functional planning sessions.
• Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
• Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross‑org initiatives.
• Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
• Provides general administrative and office support as required, including document management, mailing, and coordination of office services.

Education & Experience Recommended

• High School Diploma, GED, or equivalent required; additional education or training preferred.
• Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
• Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.

Knowledge & Skills

• Executive-Level Administrative Support
• Calendar and Time Management
• Travel Planning and Expense Management
• Microsoft 365 (Outlook, PowerPoint, Excel, Word)
• Microsoft SharePoint
• Presentation and Document Preparation
• SAP Applications
• Budgeting, Invoicing, and Expense Reporting
• Marketing and Business Acumen
• Office and Vendor Management
• Data Entry and Reporting
• Purchasing and Office Supply Management

Cross-Organizational Skills

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity
• Discretion and Sound Judgment

Impact & Scope

• Has direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.
• Provides administrative leadership and expertise within the function and may support or participate in cross‑functional and enterprise initiatives.

Complexity

• Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
• Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change or additional duties may be assigned as business needs evolve.

The pay range for this position is $45 to $66 USD per hour (applies to United
States of America candidates only). Pay varies by work location, job-related
knowledge, skills, and experience.

Benefits:

HP offers a comprehensive benefits package for this position, including:

 * Health insurance
 * Dental insurance
 * Vision insurance
 * Long term/short term disability insurance
 * Employee assistance program
 * Flexible spending account
 * Life insurance
 * Generous time off policies, includ…