Executive Personal Assistant

At Opportunity Lab, our mission is to empower conscious leaders to build great companies that make a difference in the world.

We believe:

• Shared success drives sustainable growth
• Shared abundance makes the impossible possible
• Shared values turn differences into opportunities

We work with visionary founders, CEOs, and leadership teams to help them turn disruption into opportunity through strategy, leadership development, culture transformation, and network activation.

We are seeking a highly organized, proactive, and purpose-driven Executive Assistant to serve as a trusted partner to our Founder & CEO.

This is more than a traditional executive assistant role. It is an opportunity to help support meaningful work that positively impacts businesses, leaders, communities, and culture.

This opening is the result of growth. The person previously in this role was promoted to Director of Operations & Finance. Throughout Opportunity Lab’s history, many team members have expanded into leadership positions or gone on to build successful entrepreneurial and executive careers. We are deeply committed to creating an environment where talented people can learn, grow, contribute meaningfully, and thrive.

The Role

The Executive Assistant serves as a key operational and strategic partner to the Founder & CEO, helping manage priorities, communications, scheduling, business development coordination, and day-to-day operations.

The ideal candidate is highly organized, adaptable, resourceful, emotionally intelligent, and deeply aligned with Opportunity Lab’s mission and values.

This role requires someone who can balance professionalism, discretion, operational excellence, and relationship-building in a fast-moving entrepreneurial environment. This role is ideal for someone who is energized by growth, interested in AI and innovation, and excited to evolve alongside a mission-driven and rapidly developing company.

Key ResponsibilitiesExecutive & Operational Support

• Manage calendar, scheduling, travel, and logistics
• Coordinate meetings, agendas, and follow-ups
• Help prioritize initiatives and maintain momentum on key projects
• Handle administrative, operational, and time-sensitive tasks with discretion and efficiency
• Support organization of both business and select personal logistics

Communications & Business Development

• Draft and edit emails, outreach, proposals, and communications
• Support relationship management with clients, partners, and stakeholders
• Assist with LinkedIn, newsletters, and thought leadership content
• Help coordinate speaking engagements, partnerships, and strategic opportunities

Organizational Coordination

• Track operational deadlines, vendor coordination, and administrative needs
• Help maintain consistency, accountability, and follow-through across multiple initiatives
• Serve as a reliable operational extension of the Founder & CEO

Qualifications

• 2–4+ years supporting senior executives, founders, or entrepreneurial leaders
• Exceptional organizational and communication skills
• Strong judgment, professionalism, and discretion
• Highly proactive with excellent follow-through
• Comfortable navigating changing priorities in a dynamic environment
• Strong tech support and problem-solving skills
• Proficiency with basic, AI, Google Workspace, and modern communication tools

Who Thrives in This Role

This role is ideal for someone who:

• Finds meaning in supporting mission-driven work
• Loves helping visionary leaders operate at their highest level
• Balances structure with adaptability
• Is relationship-oriented, thoughtful, and resourceful
• Takes ownership and anticipates needs before being asked
• Enjoys both strategic coordination and hands-on execution

The Opportunity

This role offers the opportunity to work closely with the Founder & CEO of Opportunity Lab and become part of a purpose-driven organization focused on leadership, human connection, growth, and positive impact.

You will help create the conditions for meaningful work, powerful relationships, and transformative opportunities to flourish.

Pay: From $40.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in New York, NY 10036