Executive Assistant/Event Coordinator

Executive Assistant & Event Coordinator

Full-Time In Person

About the Job

Cater Directly is a growing catering and events startup.

We are looking for a friendly, organized, hard-working person to help us run the business and our events.

This is not a job where you sit and do the same thing every day.

You will help with clients, sales, events, vendors, invoices, calendars, team members, and daily business tasks.

We want someone who likes to move fast, solve problems, help people, and get things done.

We are growing and plan to expand across the country. We want someone who wants to grow with us.

What You Will Do

• Talk with clients by phone, text, and email.
• Help clients plan catering and events.
• Follow up with new leads.
• Help turn leads into booked events.
• Send invoices and follow up on payments.
• Plan events from start to finish.
• Order rentals, supplies, food, and other event items.
• Make sure every event is ready on time.
• Talk with caterers, venues, rental companies, and other vendors.
• Help new vendors join Cater Directly.
• Follow up until vendor setup is complete.
• Manage calendars and meetings.
• Help with emails, documents, and daily office work.
• Keep track of tasks and deadlines.
• Help manage our in-person and remote team.
• Follow up with our tech and marketing teams.
• Make sure work is getting done.
• Help solve problems when something changes.
• Help wherever the team needs you.

Who We Want
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We want someone who is:

• Friendly and easy to work with.
• Great with people.
• Very organized.
• Good at talking with clients.
• Comfortable helping with sales.
• Fast and hard-working.
• Good at following up.
• Able to handle many things at once.
• Good at solving problems.
• Dependable and on time.
• Comfortable taking charge.
• Willing to learn.
• Excited to work at a growing startup.
• Ready to work hard and help the company grow.

Experience in events, catering, hospitality, sales, customer service, executive assistant work, or office operations is a big plus.

What a Normal Day Can Look Like

You may start the day by answering a client.

Then you may send an invoice.

After that, you may order tables for an event.

Then you may follow up with a new vendor.

Later, you may check on the marketing team, schedule a meeting, help close a sale, or make sure an event is ready.

Every day may be different.

That is why we need someone who can stay organized and keep moving.

Why Join Cater Directly?

• Free team lunch every workday
• Work with a growing startup
• Learn many parts of the business
• Work directly with the leadership team
• Help build events from start to finish
• Grow into more responsibility as the company grows
• Be part of our plans to expand nationwide
• Future travel may be part of the role as we open new markets and grow into new cities

The Most Important Part

We want someone who cares, works hard, and takes ownership.

If something needs to get done, you help get it done.

If a client needs help, you help them.

If an event has a problem, you help solve it.

We want someone who wants to hustle, learn, grow, and build something with us.

Pay: From $52,000.00 per year

People with a criminal record are encouraged to apply

Work Location: In person