Executive Assistant

Overview
We are seeking an exceptional Executive Assistant with a proven track record to provide comprehensive administrative support to senior management. This is a pivotal role requiring a highly organised, proactive, and discreet professional who can operate effectively in a fast-paced environment and act as a trusted partner to senior leadership.

The successful candidate will have a minimum of 10 years’ Executive Assistant experience, outstanding communication skills, and the ability to manage multiple priorities while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for senior executives.
• Prepare reports, presentations, and briefing materials to a high standard.
• Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, adhering to proper phone etiquette.
• Assist with organising travel arrangements and logistical planning for business trips.
• Maintain filing systems, both electronic and physical, ensuring easy retrieval of information.
• Support business projects and strategic initiatives as required.
• Anticipate executive needs and proactively resolve issues before they arise.
• Uphold confidentiality of sensitive information at all times.
• Build strong relationships with internal and external stakeholders.

Your Skills

• Minimum 10 years’ experience as an Executive Assistant supporting senior executives.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• Excellent organisational skills with the ability to prioritise tasks effectively.
• Strong data entry skills with high accuracy and attention to detail.
• Demonstrated clerical experience supporting executive-level staff.
• Exceptional phone etiquette and communication skills.
• Fast typing speed with precision to handle multiple tasks efficiently.
• Ability to adapt quickly to new systems or processes as required. This role is ideal for a motivated individual seeking a challenging yet rewarding position within a professional environment that values organisational excellence and proactive support.
• High levels of professionalism, discretion, and emotional intelligence.

Pay: From £45,000.00 per year

Benefits:

• Company pension
• Private medical insurance

Ability to commute/relocate:

• London, Greater London: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 10 years (required)

Work authorisation:

• United Kingdom (required)

Willingness to travel:

• 100% (required)

Work Location: In person