Receptionist/Administrative/Personal Executive & Legal Assistant

Our personal injury law firm is seeking a full-time, articulate, and highly organized Front Desk Receptionist / Executive Personal & Legal Assistant to support our firm and Managing Partner. The ideal candidate is detail-oriented, professional, and capable of handling multiple responsibilities in a fast-paced environment. This position requires frequent communication with clients, vendors, and staff, so strong interpersonal skills and the ability to prioritize tasks effectively are essential.

Our office is open Monday through Friday from 9:00 a.m. to 5:00 p.m. We are willing to consider flexible scheduling arrangements (e.g., 9:00 a.m. to 3:30 p.m. or 4:00 p.m.) for the right candidate.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet and assist clients, visitors, and walk-in traffic in a professional manner.
• Provide general information to clients, vendors, and company representatives.
• Scan, file, copy, fax, and process correspondence and other documents.
• Receive and distribute mail, packages, and deliveries.
• Schedule appointments, meetings, consultations, and other calendar events for the Managing Partner.
• Maintain and organize physical and electronic client and case files.
• Draft and prepare routine correspondence and legal documents, including Letters of Representation.
• Open and process insurance claims.
• Assist attorneys and paralegals with administrative and case-related tasks, including obtaining medical records and billing records.
• Perform general administrative duties to support the efficient operation of the office.

Preferred Qualifications

• Strong communication, customer service, and interpersonal skills.
• Proficiency with Microsoft Office and general office management software.
• Previous experience as a receptionist, administrative assistant, executive assistant, or in a similar office support role.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a professional, fast-paced environment.
• Prior experience in a law firm, medical office, or professional services environment is a plus, but not required.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Ability to Commute:

• Beachwood, OH 44122 (Required)

Work Location: In person