Executive Assistant

As an Executive Assistant, you will serve as a trusted partner to senior executives, ensuring the seamless management of their day-to-day operations and helping maximize their effectiveness. You will be responsible for complex calendar management, travel coordination, communications support, meeting preparation, and a variety of administrative and operational functions. This role requires exceptional organization, attention to detail, discretion, and the ability to anticipate needs in a fast-paced, constantly evolving environment.

In addition to supporting executives, you will collaborate closely with the broader people team, provide backup support as needed, and serve as a positive ambassador for our culture and values.

To be successful in this role, you are highly organized, proactive, resourceful, and adaptable. You thrive in a dynamic environment, exercise sound judgment, communicate effectively with stakeholders at all levels, and consistently maintain a high degree of professionalism and confidentiality.

*Please note, this role will be asked to be in our New York office Monday through Friday.

As the Executive Assistant, you can expect to:

• Provide administrative support to our Chief Product Officer and Chief Technology Officer
• Manage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner
• Support executive communications and correspondence, ensuring timely follow up and coordination as needed.
• Prepare executives for meetings by coordinating agendas, gathering materials, and ensuring all relevant information is available in advance.
• Track action items, deadlines, and deliverables, proactively following up to ensure completion.
• Assist with planning and coordination of company events, team gatherings, offsites, and employee engagement initiatives.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and logistics.
• Prepare and submit accurate expense reports in a timely manner and maintain supporting documentation.
• Facilitate effective cross-functional communication and help remove administrative or operational roadblocks.
• Partner with people operations and other departments, as needed for event & office management assistance

To thrive in this role,  you will:

• Be highly organized and able to manage multiple competing priorities in a fast paced environment
• Demonstrate exceptional attention to detail and follow through, ensuring nothing falls through the cracks.
• Exercise sound judgment and maintain the highest level of discretion when handling sensitive and confidential information.
• Be comfortable serving as a trusted partner to senior executives and understanding how to support their business priorities.
• Be proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides) and other workplace productivity tools.

What VTS Values & How We Show It

• Strive for Excellence - We know your potential is unlimited. Take advantage of our executive coaches and our training and career development programs available to all employees!
• Be Customer Obsessed - We’re employee obsessed too! VTS offers competitive compensation, comprehensive health benefits (including dental and vision), pre-tax commuter benefits, and a 401(k) plan. Not to mention the fun stuff - quarterly happy hours, wellness events, clubs, and team lunches!
• Be Curious - Benefit from a culture that promotes new learning. VTS offers an education stipend to all employees!
• Move as One - We work in an open floor plan to promote cross-functional collaboration.
• Take Ownership - Be an owner of the company you’re building with our equity packages.
• Appreciate the Difference - VTS embraces and celebrates diversity. We understand the importance of a strong work-life balance. We offer a flexible PTO policy, generous family leave program, and more!

ABOUT VTS

VTS is the only AI-driven technology platform enabling intelligent real estate by unifying industry professionals, investors, and their customers at scale. In 2013, VTS revolutionized commercial real estate leasing operations with what is now VTS Lease. Today, VTS AI is the largest first-party insights a…