Executive Assistant

Overview
We are seeking a highly organized, discreet, and proactive Executive Assistant to support our C Suite in managing daily operations, strategic initiatives, and high-level engagements. This role is essential to ensuring seamless communication, efficient office management, and thoughtful coordination across departments and stakeholders.

You’ll be the right hand to two dynamic executives—navigating calendars, meetings, travel, and day-to-day priorities with precision and professionalism.

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Coordinate projects and ensure timely completion of tasks by collaborating with various departments.
• Handle phone systems with professionalism, demonstrating excellent phone etiquette in all interactions.
• Perform data entry tasks accurately to maintain up-to-date records and documentation.
• Proofread documents for accuracy and clarity before distribution.
• Provide personal assistance as needed, including organizing events and preparing materials for meetings.
• Maintain an organized office environment by managing supplies and equipment effectively.

Skills

• Minimum 5 years of experience supporting senior executives.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Teams, and Zoom.
• Strong calendar management and multitasking abilities.
• Exceptional written and verbal communication skills.
• Proven project coordination and organizational skills.
• High attention to detail and commitment to confidentiality.
• Professional phone etiquette and interpersonal skills.
• Experience in event planning and executive-level support.

Join our team as an Executive Assistant to the C Suite, where you will play a pivotal role in supporting leadership and contributing to our organizational success.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person