Executive Assistant

A well-established, mission-driven nonprofit in Manhattan is hiring an Executive Assistant to support its President & CEO. Reporting directly to the CEO, this person manages the CEO’s calendar and correspondence, prepares the CEO for meetings, and drafts reports and presentations. They are also the main administrative contact for the Board of Trustees and run board meetings from start to finish: scheduling, packets, logistics, and minutes. The role also maintains board records in Salesforce, processes invoices and expenses in Concur, and coordinates between the CEO and CFO. It suits a polished, proactive organizer with strong judgment who handles confidential work with care.

Requirements

• 1+ years of experience as an executive assistant or in a similar administrative role
• Strong Microsoft Office
• Excellent written and verbal communication
• Strong organization, discretion, and ability to work independently
• Available for occasional evening board meetings

Preferences

• Nonprofit experience
• Experience supporting a board, including minutes and board materials
• Experience with Salesforce and Concur
• Exposure to budgeting, invoicing, or expense processing
• Bachelor’s degree

Polaris Staffing Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.