Executive Assistant

Job title: Executive Assistant

Location: NY USA

Overview of the Role:

The Role will require high-level executive and office administration support, managing schedules, communications, logistics, and confidential matters with discretion. Oversees day-to-day U.S. office operations, including facilities, vendors, on boarding/off boarding. And acts as a key liaison with global teams across regions, coordinating priorities, deadlines, & best practices in a multi-jurisdictional environment.

Key Role Deliverables:

▪ Provide comprehensive administrative support to executives, including calendar management, travel arrangements, expense management and meeting coordination.

▪ Handle sensitive and confidential information with a high degree of discretion, and professionalism

▪ Serve as the primary point of contact between executives and internal/external stakeholders.

▪ Track deadlines, follow up on action items, and ensure priorities are met in a timely manner.

▪ Coordinate logistics for business lunches, dinners, offsite meetings, and team events as required.

▪ Oversee the day-to-day operations of the U.S. office, ensuring a professional, efficient, and well-organized work environment.

▪ Manage office supplies, facilities, and vendor relationships, ensuring smooth operations.

▪ Coordinate with global teams across Singapore, India, and the UK to adopt and adapt operational processes, ensuring consistency and best practices across regions in a decentralized, multi-jurisdictional organization.

▪ Support onboarding and offboarding for U.S.-based employees, including coordination of logistics, access, and office-related requirements.

Prerequisites:

▪ Flexibility for time zones is required.

▪ Strong planning, organizational, and prioritization skills.

▪ Excellent time management and multitasking abilities.

▪ Strong verbal and written communication skills.

▪ Discretion and confidentiality.

▪ Excellent MS Office knowledge

▪ High attention to detail with a proactive and problem-solving mindset.

Experience:

▪ 2-10 years of experience

Education:

▪ Any Graduate

Compensation:

▪ The compensation structure will be as per industry standards