Executive Assistant to the Athletic Director

Working Title: Executive Assistant to the Athletic Director

Classification Title: Executive Assistant II

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday, October 20, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Athletics Director (AD), the Executive Assistant provides executive-level administrative support to the AD and helps coordinate the day-to-day priorities of the AD’s office. The position manages the AD’s calendar, meetings, travel, correspondence, briefing materials, follow-up activities, and other confidential or sensitive matters, while serving as a key liaison with campus and community stakeholders. The incumbent also coordinates community relations requests and engagement opportunities on behalf of the AD and Athletics.

The Executive Assistant also provides administrative coordination for Athletics personnel, recruitment, appointment, timekeeping, and payroll processes with Assistant Athletic Director for Personnel and Administrative Services oversight. Responsibilities include coordinating staff recruitments and renewals; processing and tracking personnel actions for staff, casual workers, emergency hires, special consultants, and student assistants; administering departmental timekeeping and payroll activities; maintaining confidential personnel records; and coordinating with appropriate campus offices to ensure personnel actions are completed accurately and timely.

FLSA Exempt (Not eligible for overtime compensation) Anticipated Hiring Range $ 5,274.00 per month (Step 1 ) CSU Classification Salary Range $ 5,274.00 per month (Step 1) - 7,684.00 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits Click here to learn more CSU Total Compensation Click here to learn more Salary Grade/Range 2 Recruitment Type Regular (Probationary) Time Base Full-Time Pay Plan 12 months Work Hours Monday - Friday, 8 AM - 5 PM. Occasional evening and weekend work required.

Department Information

The program of Intercollegiate Athletics is organized and conducted as an integral part of the total educational program of the University. Academic excellence and athletic accomplishments go hand in hand at Sacramento State. There are three separate and unique missions in this program: to contribute to the educational objectives of the University; to provide a healthy, competitive athletic experience to individual student-athletes; to serve as a public relations vehicle within the community.

The Department of Intercollegiate Athletics offers both academic courses and an intercollegiate athletics program. Academic courses offer the opportunity for individuals to gain knowledge and understanding in a particular area of expertise related to intercollegiate athletics.

Sacramento State has made a strong commitment to the achievement of national excellence at the NCAA Division I level. It also is committed to maintaining an equitable program between men and women.

Intercollegiate Athletics are members of the Big West, Western Athletic Conference, Mountain Pacific Sports Federation and American Athletic Conferences.

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Minimum Qualifications

Experience and Education:

Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications

Experience

• Experience providing advanced administrative support to an executive or senior administrator, including coordinating complex calendars, meetings, travel, correspondence, briefing materials, confidential matters, and follow-up activities.
• Experience coordinating multiple projects, priorities, and activities involving internal and external stakeholders in a complex organizational environment.
• Experience coordinating administrative personnel processes such as re…