Executive Assistant I

Job Title: Executive Assistant I

Location: New York, NY 10036

Duration: 9 Months

Job Type: Temporary Assignment

Work Type: Onsite

Pay Rate: $32.66-$32.66/HR

Overview

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.

About the Role

• Client Television Media Division (PTVM) is looking for a highly organized, proactive, and polished Executive Assistant to support the VP, Creative, VP, Marketing, and VP, Media Planning.
• This is a high-visibility role supporting three senior leaders at the center of PTVM’s marketing business.
• The ideal candidate will move seamlessly between executive-level priorities, creative projects, meetings, budgets, presentations, and day-to-day team operations.
• This is not a “wait for instructions” role.
• The successful candidate will anticipate needs, keep stakeholders accountable, identify potential issues before they become problems, and bring structure to a fast-paced environment with constantly shifting priorities.

Executive Support

• Manage complex calendars for three Vice Presidents, including scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders.
• Prioritize and resolve scheduling conflicts while protecting executive focus time and key business priorities.
• Coordinate meetings, agendas, conference rooms, video calls, and all required materials.
• Prepare executives for meetings by gathering relevant information, presentations, documents, and talking points.
• Manage travel logistics, itineraries, expenses, and last-minute changes.
• Serve as a professional and trusted point of contact for internal and external partners.
• Handle sensitive and confidential information with discretion.

Creative & Marketing Support

• Support logistics behind campaigns, show launches, tentpole events, key art development, photoshoots, presentations, and other marketing initiatives.
• Coordinate meetings and materials across Creative, Media Planning, Programming, Publicity, Social Media, Production teams, and external agencies.
• Organize creative reviews and approval meetings while ensuring appropriate stakeholders are included and materials are prepared.
• Maintain organized folders, presentations, contact lists, project documentation, and supporting materials.
• Assist with executive presentations and leadership-facing materials.
• Support special projects and evolving business needs as required.

Communication & Follow-Through

• Act as a connector between executives, their teams, and cross-functional partners.
• Follow up on action items and keep stakeholders informed without requiring constant direction.
• Draft and assist with professional communications, meeting recaps, reminders, and follow-up correspondence.
• Demonstrate judgment regarding when issues can be addressed independently and when escalation is required.
• Bring a solution-oriented mindset to changing priorities, tight deadlines, and unexpected challenges.

Qualifications

• 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or similarly fast-paced industries.
• Exceptional organizational and time-management skills.
• Ability to support multiple executives and competing priorities while maintaining a high level of accuracy.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross-functional teams.
• Strong follow-through and natural ability to anticipate next steps.
• Ability to work effectively in an environment where priorities change frequently.
• Strong attention to detail, particularly with calendars, meetings, presentations, documentation, and deadlines.
• Ability to remain calm, professional, and solutions-oriented under pressure.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.