At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

About the role

We are seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements, including international travel where required.
• Coordinate meeting logistics and follow up on key actions and deliverables.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.
• Act as a key liaison with internal and external stakeholders on behalf of senior leaders.
• Process and manage expense claims, ensuring timely submission and reimbursement.
• Support business operations by understanding key financial processes and priorities.
• Coordinate special projects and support the implementation of administrative processes and procedures.
• Provide administrative and organisational support across multiple senior stakeholders.
• Identify urgent issues, prioritise effectively, and take appropriate action when required.

About you

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent organisational, time management, written, and verbal communication skills.
• Able to manage multiple priorities, work independently, and build effective relationships with stakeholders.
• Demonstrates sound judgement, attention to detail, discretion, and a proactive approach to problem-solving.

Benefits

• Competitive salary and incentive scheme
• Warm, supportive, and open company culture
• An opportunity to thrive in a global environment
• Hybrid working: 3 days in the office
• Birthday holiday and option to purchase additional annual leave
• Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more

• Our address: 566 Chiswick High Rd, London W4 5YE

  Europe #LI-AG1

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.

13,000 experts 1,200+ locations 90 countries 110+ languages

Start your journey with us today. Apply now!