Executive Assistant

We are working with one of our trusted partners, a private Family Office with a strong focus on technology investments, to identify a highly professional and reliable Executive Assistant to the Head of the Family Office.

Key Responsibilities

• Manage the Head’s complex calendar, including business meetings, calls, appointments and personal commitments
• Coordinate and prioritise a constantly changing schedule, ensuring that important deadlines and commitments are not missed
• Organise domestic and international business and personal travel, including flights, hotels, transfers, itineraries and last-minute changes
• Manage day-to-day correspondence, emails, messages and follow-ups
• Arrange meetings, dinners, events, reservations and other professional or personal engagements
• Provide support during business and personal travel when required
• Be prepared to handle urgent or time-sensitive requests and react quickly when priorities change

About You

• Previous experience as an Executive Assistant, Personal Assistant, Private Assistant, or in a similar high-trust role
• Excellent English, both written and spoken, is essential
• French or Italian would be highly desirable
• Highly organised, structured and detail-oriented
• Naturally proactive and able to anticipate what needs to be done
• Fast and responsive, with the ability to react calmly and efficiently to urgent requests
• Excellent listening skills and a strong ability to understand and accurately follow instructions
• Able to manage multiple priorities without losing attention to detail
• Comfortable working independently and taking ownership of tasks
• Strong communication and interpersonal skills
• Confident using Microsoft Office/Google Workspace
• Flexible regarding working hours and comfortable with occasional work outside standard business hours, depending on the Executive’s schedule and urgent requirements