Finance & Operations Assistant

Atlantis Health UK’s Finance and Operations Assistant is responsible for working collaboratively with all our staff to manage and promote a positive, efficient, and conducive business environment.

Key areas of responsibility:

Finance Support

• Reports all potential spending to Finance and Operations Lead in advance of expenses incurred
• Works closely with Finance and Operations Lead to ensure smooth operation of finance matters
• Manages accounts payable & receivable and monthly bank reconciliations in Xero; update cash flow sheet weekly with actuals & forecasts
• Work closely with Finance and Operations Lead to ensure billing is completed in a timely manner
• Reconciling daily, monthly, and yearly transactions
• Process payments/refunds and allocation of receipts/refunds
• Dealing with billing queries, updates, amendments, and ad hoc requirements
• Update customer/clients billing information

General office and operational support

• Acts as a central point of contact for visitors, telephone, email, and postal inquiries.
• Builds and maintains rapport with clients visiting and/or using our office space, anticipating needs, and providing a professional setting for meetings
• Acts as designated Health and Safety representative.
• Ensures all risk assessments and external checks are up to date and compliant, including PAT testing for office electricals
• Maintains office supplies stock
• Manages admin and social budgets to include subscriptions, travel, maintenance, stationery, social, and office consumables & report expenses to Finance and Operations Lead in a timely manner
• Supports client servicing teams’ admin when required
• Leads relationship with property management company and facility services.
• Creates, monitors, and observes security precautions and procedures including out of hours & holiday security arrangements and key holders. Acts as key out-of-hours contact in the event of an alarm.

IT Support

• Provides first line IT support for the UK office including troubleshooting IT issues, researching, sourcing & purchase new IT equipment (with prior approval from the Finance and Operations Lead), manages renewals and monitors equipment warrantees and guarantees

Human Resources

• Partners with the HR Director to co-ordinate workspace allocation and onboarding plans for new staff
• Equips new starters with appropriate resources including desk space, IT equipment
• Undertakes fire, Health & Safety, and relevant office processes training with new starters
• Financial administration experience – min of 2 years bookkeeping including accruals and prepayments
• Experience with accounting systems, preferably Xero
• Excellent organisational and communication skills
• Ability to maintain a calm approach when under pressure
• Proven ability to take on new tasks willingly, using initiative and seeking to take on responsibility; has a can-do attitude
• Strong PC-literacy and Microsoft Office skills, especially Excel
• Ability to work with the IT department to facilitate the setup, configuration, and distribution of new laptops and equipment for employees.
• An excellent eye for detail and keeping things well organised

Benefits

• Pension scheme
• Life Assurance
• AXA: Covers Eye care, Dental and Physio
• BUPA - Private Health Insurance
• 25 days holidays
• Modern, vibrant offices in Richmond
• Hybrid/ Flexi working – two days per week in office

We have a great working environment, creative and fast-paced, looking for a candidate that can think out of the box, and is proactive in their day-to-day approach. Looking for a candidate that is going to work well in a small office, take full ownership of the role, someone who can ensure the smooth running of the office.

Pay: £39,000.00 per year

Benefits:

• Casual dress
• Cycle to work scheme
• Health & wellbeing programme
• Life insurance
• Private medical insurance
• Work from home

Ability to commute/relocate:

• London, Greater London: reliably commute or plan to relocate before starting work (required)

Experience:

• Finance Administration: 2 years (required)

Work Location: In person