PART-TIME OPERATIONS MANAGER / EXECUTIVE ASSISTANT

PART-TIME OPERATIONS MANAGER / EXECUTIVE ASSISTANT

STUDIO JYO

www.studiojyo.com

ABOUT STUDIO JYO

STUDIO JYO is a growing, high-end residential interior architecture and interior design studio creating thoughtful, refined, and highly detailed interiors.

We are seeking a  highly organized, proactive, and detail-oriented Part-Time Operations Manager / Executive Assistant  to support the Principal and oversee the day-to-day administrative operations of the studio.

This is an excellent opportunity for someone who enjoys working in a creative environment and is equally comfortable with executive support, office management, and administrative responsibilities.

THE ROLE

The Operations Manager / Executive Assistant will work closely with the Principal and design team to keep the studio organized, efficient, and running smoothly.

The ideal candidate is  dependable, resourceful, discreet, and proactive , with excellent organizational skills and the ability to anticipate needs, manage competing priorities, and work independently.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Manage calendars, appointments, meetings, and scheduling
• Coordinate internal and external meetings and prepare materials as needed
• Assist with emails, correspondence, phone calls, and general communications
• Prepare documents, presentations, spreadsheets, and other administrative materials
• Provide administrative and organizational support to the Principal
• Handle confidential business and personnel information with discretion
• Assist with business and occasional personal administrative tasks for the Principal

Office Operations

• Oversee daily office operations and maintain an organized, professional studio environment
• Manage office supplies, equipment, subscriptions, mail, packages, and deliveries
• Coordinate with vendors, building management, IT, and service providers
• Coordinate office meetings, lunches, events, and team activities
• Maintain office templates, standards, and organizational systems

Financial & HR Administration

• Assist with accounts payable, accounts receivable, invoices, receipts, and expenses
• Assist with payroll and timesheet administration
• Maintain organized digital and physical records
• Assist with employee onboarding and offboarding
• Maintain employee files and administrative documentation
• Assist with benefits and other employee-related administrative matters
• Coordinate with the bookkeeper, accountant, and outside consultants as needed

Studio Support

• Assist the design team with administrative and project-related coordination
• Coordinate purchasing and general office orders
• Support the Principal and team with special projects and research
• Identify opportunities to improve office efficiency and organization
• Take initiative and follow through on tasks with minimal supervision

QUALIFICATIONS

• 5+ years of experience  in executive assistance, office management, studio administration, or a related role
• Excellent organizational and time-management skills
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Professional, polished, and personable demeanor
• Strong discretion and ability to handle confidential information
• Proactive problem-solving skills and ability to work independently
• Comfortable working in a fast-paced, creative environment
• Proficiency with Microsoft Office and/or Google Workspace
• Strong computer and administrative skills
• Experience with bookkeeping, payroll, HR, or accounting systems is a plus
• Experience in an interior design, architecture, construction, real estate, or other creative professional environment is a plus

THE IDEAL CANDIDATE

You are  highly dependable, exceptionally organized, and naturally proactive . You notice details, take ownership of your responsibilities, and follow through without needing constant direction.

You are comfortable working closely with a busy Principal and small creative team, handling sensitive information, shifting between priorities, and solving problems independently. An interest in design, architecture, and creative businesses is a plus.

SCHEDULE & COMPENSATION

Part-Time: Approximately 20–24 hours per week

Schedule will be determined based on studio needs and the candidate’s availability. Consistent availability during core business hours is important.

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