Operations &Executive Assistant to the CEO & Office Administrator Business Development Coordinator

• Role Description

**Mandarin/English Tech-Savvy On-Site**

Company: Aurulab Inc.

Location: Fremont, California, United States

Workplace Type: On-site

• Employment Type: Full-time

About the Role

Aurulab Inc. is looking for a highly organized, proactive, and tech-savvy Executive Assistant to the CEO & Office Administrator to support our growing U.S. operation in Fremont, California.

Aurulab is a laboratory consumables company serving research, biotechnology, pharmaceutical, diagnostic, and laboratory customers. Our product portfolio includes pipette tips, PCR plastics, deep well plates, and automation consumables, with U.S. operations based in Fremont and manufacturing capabilities in the U.S. and overseas.

This is a high-trust, hands-on role for someone who enjoys bringing structure to a growing business. You will work directly with the CEO while taking ownership of many of the administrative systems that keep our U.S. office running smoothly.

Because our business operates across the United States and China, strong professional English and fluent Mandarin Chinese are essential.

What You Will DoExecutive Support

Manage the CEO’s calendar, meetings, travel arrangements, priorities, and follow-ups across U.S. and China time zones.

Coordinate internal and external meetings with customers, distributors, advisors, vendors, and business partners.

Draft professional English emails, letters, and business correspondence based on Chinese-language briefings.

Help track action items and ensure important follow-ups are completed on time.

Support communication between the U.S. team, the CEO, and overseas headquarters.

Office & Business Administration

Manage day-to-day office administration and help maintain an organized, professional workplace.

Support banking administration, including account documentation, corporate card administration, and processing payments that have been approved by authorized company personnel.

Prepare monthly administrative and financial document packages for the company’s outside accountant.

Maintain the company compliance calendar, including state filings, business licenses, insurance renewals, registrations, and other recurring administrative requirements.

Coordinate responses to government, regulatory, banking, insurance, and other official correspondence with management and outside advisors.

Maintain corporate records, the contract register, signed agreements, insurance documents, and other important company files.

Route contracts and business documents for review and electronic signature.

People & Office Operations

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Support employee onboarding and offboarding, including paperwork, employee files, equipment records, and account setup.

Maintain PTO records and assist with benefits enrollment and employee administration.

Coordinate with payroll, benefits, insurance, and other external service providers as needed.

Serve as the first response for the company’s main phone line and general inbox.

Welcome customers, distributors, advisors, vendors, and other visitors to the Fremont office.

Coordinate customer sample shipments and related administrative support with the sales team.

Maintain office supplies, equipment records, and basic vendor relationships.

Systems & Communications

Serve as the internal administrator for Google Workspace, including user accounts, groups, shared drives, email signatures, permissions, and routine account administration.

Manage routine domain, DNS, SSL, hosting, and business email administration, coordinating with outside IT vendors when technical support is required.

Provide first-line support for routine employee questions related to email, devices, ERP, CRM, and other business systems.

Maintain the company LinkedIn page and publish approved company updates and job postings.

Update website content and product pages through the company CMS.

Keep website content current and coordinate technical website issues with external vendors or developers.

• Help maintain clean and organized digital files, shared drives, and internal systems.

What We Are Looking For

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3+ years of experience as an Executive Assistant, Office Administrator, Operations Coordinator, or similar role in a U.S. business environment.

Experience supporting senior executives and managing confidential or sensitive information.

Hands-on experience working with banks, insurers, accountants, government agencies, vendors, or other outside servi…