Executive Assistant to Co-Founders

We are seeking an exceptional Executive Assistant to support the three Co-Founders of a high-growth technology startup based in San Francisco, CA This is a long-term role for someone who can bring order to busy calendars, anticipate needs, and exercise sound judgment in a fast-moving environment.

The Executive Assistant will spend approximately 70–80% of their time supporting the CEO, with additional support for the company’s two other Co-Founders. Reporting to the Chief of Staff, this person will serve as a critical partner to the executive team, ensuring calendars, meetings, priorities, and day-to-day logistics run seamlessly.

Responsibilities

• Serve as the primary Executive Assistant to the CEO, managing approximately 70–80% of the role’s overall support.
• Own complex calendar management, scheduling, meeting coordination, and prioritization for the CEO, ensuring his time is thoughtfully and efficiently managed.
• Coordinate meetings across internal and external stakeholders, proactively managing logistics, preparation, attendees, and follow-up.
• Anticipate the CEO’s needs and proactively identify potential conflicts, priorities, and opportunities before they become issues.
• Manage occasional personal appointments and logistics for the CEO as needed.
• Provide ongoing administrative and executive support to the company’s two additional Co-Founders.
• Partner closely with the Chief of Staff to ensure priorities are aligned and executive support is coordinated across the leadership team.
• Exercise sound judgment when determining priorities, handling sensitive information, and navigating competing requests.
• Maintain a high level of responsiveness outside of core business hours when needed and provide remote support on Saturdays.
• Maintain the highest level of discretion, professionalism, organization, and follow-through in a highly confidential environment.

Qualifications

• 7+ years of experience as an Executive Assistant supporting CEOs, founders, or other senior executives in demanding environments.
• Bachelor’s degree required.
• Experience supporting executives in technology, AI, venture capital, private equity, consulting, or another intellectually rigorous, fast-paced environment strongly preferred.
• Exceptional organizational skills with the ability to manage complex calendars, shifting priorities, and multiple executives with precision.
• Excellent judgment and discretion when handling confidential personal and business information.
• Calm, resourceful, and adaptable with exceptional attention to detail.
• Willing and able to be reachable outside of standard business hours when needed and work remotely on Saturdays.

Location: San Francisco, CA

Schedule: In person, Monday–Friday with core hours of 9:00 AM–5:00 PM. This is a 6 day/week role, with remote work required on Saturdays.

Compensation and benefits: $200k–$220k base + benefits.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.