Executive Assistant

Job Summary

We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to coordinate complex schedules, manage confidential information, and facilitate effective communication across teams. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive attitude to help executives stay focused on strategic priorities.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements with precision and attention to detail
• Handle all aspects of office management, including filing, data entry, and maintaining organized records using productivity software such as Microsoft Office and Google Workspace
• Assist with event planning and organizing corporate events, meetings, and team activities to ensure seamless execution
• Provide executive administrative support by preparing correspondence, proofreading documents, transcribing notes, and managing internal communication channels
• Facilitate efficient communication through multi-line phone systems, video conferencing software, and professional phone etiquette while handling confidential information discreetly
• Oversee bookkeeping tasks using QuickBooks or similar accounting tools to support invoicing, expense tracking, and basic financial record keeping
• Coordinate project management activities by tracking deadlines, preparing reports, and collaborating with various teams to ensure project milestones are met

Skills

• Proven experience as a Personal Assistant or Executive Assistant with strong office management skills
• Exceptional organizational skills with the ability to prioritize tasks effectively in a dynamic environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and video conferencing software such as Zoom or Microsoft Teams
• Excellent typing speed combined with strong writing and proofreading skills for professional correspondence and documentation
• Experience in event planning, project coordination, and managing executive calendars using tools like Microsoft Outlook Calendar or similar platforms
• Knowledge of bookkeeping software like QuickBooks along with basic data entry and clerical experience
• Strong interpersonal skills including phone etiquette and collaboration with C-suite executives and team members at all levels
• Ability to handle confidential information responsibly while demonstrating high levels of professionalism and discretion
• Technical proficiency in office equipment such as multi-line phone systems, scanners, printers, and digital filing systems

Join us in this vital role where your organizational prowess will empower our leadership team to excel! We value proactive individuals who bring energy, precision, and a can-do attitude to every task. This paid position offers an engaging work environment where your skills will make a meaningful impact every day.

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person/Offsite

Pay: From $7.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person