Executive Assistant

OmniPeace Foundation, which brings music education to children around the world, is seeking an organized, proactive, and dependable assistant to support our Founder/CEO and manage day-to-day foundation operations. Responsibilities

• Manage emails, correspondence, calendars, meetings, follow-ups, and administrative needs.
• Coordinate board communications, meeting materials, reminders, and updates.
• Attend select meetings, take notes, and track action items.
• Create newsletters and communications using Canva.
• Process approved payments, track invoices and expenses, and funnel information to the bookkeeper.
• Maintain donor, partner, and contact lists.
• Help plan and execute foundation events, including vendors, invitations, etc.
• Assist with fundraising outreach

Qualifications

• Administrative, executive assistant, or office management experience.
• Excellent organizational, writing, and communication skills.
• Proficiency in Canva, Microsoft Office, and Google Workspace.
• Comfortable handling payments, expenses, and confidential information.
• Professional, resourceful, detail-oriented, and able to work independently.
• Nonprofit experience is a plus.

We’re looking for someone who enjoys supporting a small, mission-driven organization, takes initiative, and can confidently keep projects and daily operations moving forward.