Executive Assistant

Ingenico is the global leader in payments acceptance solutions. As the trusted technology partner for merchants, banks, acquirers, ISVs, payment aggregators and fintech customers our world-class terminals, solutions and services enable the global ecosystem of payments acceptance. With 40 years of experience, innovation is integral to Ingenico’s approach and culture, inspiring our large and diverse community of experts who anticipate and help shape the evolution of commerce worldwide. At Ingenico, trust and sustainability are at the heart of everything we do.

Role Purpose Provide high-level administrative and organisational support to global Executive and key members of the leadership team, while acting as a central coordination point for our new London office to ensure smooth day-to-day operations and effective communication. This is an exciting new role where you can add real value to a busy Executive supporting the leadership team meeting key customers and visitors.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and European/global travel arrangements
• Act as a gatekeeper, prioritising communications and requests
• Prepare reports, presentations, and briefing materials on behalf of leadership team
• Coordinate internal and external meetings, including logistics and follow-ups ensuring key stakeholders are in the right place at the right time
• Handle confidential information with discretion and professionalism
• Support project coordination and track key deliverables
• Facilitate communication across departments and stakeholders
• Act as the key point of contact for the London office, supporting visitors and guests and ensuring a smooth and professional workplace experience

Key Skills & Competencies

• Exceptional organisational and time management skills
• Strong written and verbal communication
• High attention to detail and accuracy
• Ability to multitask and work under pressure
• Discretion and confidentiality
• Proactive problem-solving approach
• Key point of contact for our new London office…..receiver of guests and visitors in a professional yet fun and friendly way
• Proficiency in Microsoft Office and collaboration tools

Key Relationships

• Senior Executives and Leadership Team
• Internal departments (HR, Finance, Operations)
• External stakeholders, clients, and vendors
• London office employees and visitors

Success Measures

• Smooth executive scheduling and time management
• Efficient coordination and responsiveness within the London office
• High-quality, timely deliverables
• Effective communication flow across stakeholders
• Positive feedback from executives, colleagues, and office visitors

This role requires flexibility, professionalism, and the ability to anticipate executive and office needs in a fast-paced environment.

As part of our values, we embrace diversity and inclusion at Ingenico. We are an equal opportunity employer and do not discriminate on the basis of an individual’s race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status or any other protected characteristic under applicable law, whether actual or perceived.

Ingenico welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We want to adapt our processes and create a safe work environment that welcomes everyone.

To learn more about what it’s like working inside Ingenico, follow us on LinkedIn