Admin Assistant - Handling Emails

Job Title: Data Entry & Vendor Support Coordinator About The Role We are seeking a detail-oriented and organized Data Entry & Vendor Support Coordinator to join our team. This position plays a key role in ensuring vendor invoices are accurately tracked, documented, and processed through effective communication and data management.

This is an excellent opportunity for someone who enjoys administrative work, email correspondence, and maintaining accurate records in a fast-paced environment. While the role supports invoice-related processes, it is primarily focused on communication, follow-up, and data entry rather than accounting responsibilities.

Responsibilities

• Communicate with vendors via email regarding invoice status, payment inquiries, and missing documentation
• Follow up with vendors to obtain incomplete or outstanding invoice information
• Accurately enter, update, and maintain invoice data within internal systems
• Review and verify information for accuracy, completeness, and consistency
• Organize and maintain electronic and physical records
• Assist with administrative projects and provide general support to the team as needed
• Monitor outstanding items and ensure timely follow-up to keep processes moving efficiently

Qualifications

• Associate’s degree required
• 1–2 years of experience in data entry, administrative support, customer service, or a related role
• Strong written communication skills with a professional and courteous email presence
• Excellent attention to detail and commitment to accuracy
• Proficiency with Microsoft Excel, Outlook, and other standard office applications
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience handling invoices, billing documentation, or vendor communications
• Familiarity with ERP systems such as Workday or similar platforms
• Strong time management and follow-through skills
• Ability to work independently while collaborating effectively with a team

Why Join Us?

• Consistent Monday–Friday schedule
• Opportunity to join a large, reputable healthcare organization
• Comprehensive training and ongoing support
• Collaborative team environment with strong mentorship
• Potential for long-term career growth and advancement opportunities

Job Type & Location This is a Contract to Hire position based out of Albany, NY.

Pay And Benefits The pay range for this position is $17.00 - $20.00/hr.

Requirements Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully onsite position in Albany,NY.

Application Deadline This position is anticipated to close on Jun 26, 2026.

About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job applicat…