Executive Assistant / Bookkeeper

We are seeking a highly organized, proactive, and trustworthy Executive Assistant / Bookkeeper to support a busy business owner and spouse. This unique position combines executive support, personal assistance, residential and commercial bookkeeping, and business operations coordination.

The ideal candidate is resourceful, detail-oriented, professional, and capable of managing multiple priorities with discretion and minimal supervision.

Responsibilities

• Manage calendars, appointments, travel, and schedules.
• Coordinate meetings, correspondence, and special projects.
• Interact with professional and elected officials, including U.S. Representatives, U.S. Senators, and the NH Governor, City Mayors, and their staff.
• Handle confidential business and personal matters.
• Process accounts payable, receivable and payroll
• Reconcile bank and credit card accounts.
• Maintain financial records using QuickBooks or similar software.
• Coordinate with vendors, contractors, and various service providers.
• Assist with business operations, property management, and administrative tasks.
• Provide personal assistance to a professional couple, including errands, reservations, and household coordination.
• Interact with and represent the couple at charitable organizations with whom philanthropic contributions are contemplated or have been made.

Qualifications

• 3+ years of executive support, bookkeeping, military administrative, or related experience.
• Proficient with QuickBooks and other accounting software programs
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office, OneDrive, iCloud, all aspects of Apple’s walled garden, and be able to troubleshoot with the executive as issues arise.
• Excellent communication and problem-solving abilities.
• Valid driver’s license and reliable transportation.
• High level of professionalism, discretion, and integrity.
• Experience as a Military Aide to a MG is a plus.

What We’re Looking For

Someone who enjoys being the trusted right hand to busy professionals, anticipates needs before they arise, and takes pride in keeping both business and personal affairs running smoothly.

Compensation: Competitive salary based on experience, comprehensive benefits and bonus opportunities.

Pay: $80,000.00 - $140,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person