Executive Assistant (Exempt, Full-Time)

Job Summary
The Executive Assistant serves as the strategic and administrative right hand to Dr. Vinit Agrawal and senior leadership.
This position oversees multi-site operations, executive scheduling, communications, and cross-functional projects within I693 Civil Surgeon LLC.
The role exercises independent judgment and discretion on sensitive matters and ensures efficient execution of organizational priorities.

Work Hours: TBD

Responsibilities

• Manage complex executive calendars, travel, and communications across all offices.
• Coordinate leadership meetings, prepare agendas, and record minutes with actionable follow-ups.
• Supervise staff and delegate tasks to support efficient clinic operations.
• Draft correspondence, reports, and confidential documents with discretion (HIPAA compliance).
• Assist in financial planning, expense reconciliation, and KPI reporting.
• Implement and refine clinic policies, standard operating procedures, and inter-office workflows.
• Liaise between the providers, and administrative teams to achieve strategic goals.
• Oversee vendor contracts, purchasing, and clinic logistics.
• Provide onboarding and performance feedback to administrative staff.
• Travel to all offices of Dr Agrawal and assist in all tasks A to Z
• Spanish speaking ability is a hardcore criteria for eligibility!

Experience

• 1+ years’ experience as an Executive Assistant, Operations Manager, or Senior Administrator.
• Strong organizational and project management skills with ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with EHR systems preferred.
• Ability to exercise discretion, confidentiality, and independent judgment on complex issues.
• Bilingual (English and Mandarin) preferred.

This position offers the exciting opportunity to work closely with Dr. Agrawal, gain valuable experience, and grow with our rapidly expanding company!

Job Type: Full-time

Pay: $80,000.00 - $136,000.00 per year

Language:

• Mandarin (Required)

Work Location: In person