Executive Assistant / Chief of Staff

Executive Assistant / Chief of Staff

Location: Beverly Hills, CA (Hybrid)

Schedule: Monday–Thursday, 9:00 AM–5:30 PM; Friday, 9:00 AM–3:00 PM

Compensation: $35/hour

Duration: Temp-to-hire

Start Date: ASAP

Parking: Included

About the Role

A growing women’s healthcare practice is seeking a sharp, proactive, and highly organized Executive Assistant / Chief of Staff to partner closely with leadership. This multifaceted role combines executive support, business operations, compliance, and strategic project management. The ideal candidate is curious, tech-savvy, and eager to take ownership, solve problems, and help scale a mission-driven organization.

Responsibilities

• Manage executive calendars, priorities, meeting preparation, action items, and follow-ups.
• Oversee operational projects involving scheduling, billing, facilities, vendors, technology, and staff.
• Support business operations, including expense tracking, vendor contracts, budget forecasting, and preparation for accounting meetings.
• Coordinate strategic initiatives, hiring efforts, and practice growth projects.
• Coordinate marketing initiatives, social media, website updates, events, and external partnerships.
• Organize leadership meetings, document decisions, and track progress on key initiatives.
• Maintain internal policies, workflows, procedures, job aids, and corporate documentation.
• Track compliance-related deadlines, including licenses, insurance, corporate filings, contracts, renewals, and other required documentation.
• Organize and maintain corporate records and agreements, ensuring documents are current and accessible.
• Coordinate with external professionals, including attorneys, accountants, insurance brokers, and consultants, as needed.
• Monitor contract renewals, insurance certificates, invoices, and other important administrative deadlines.
• Identify opportunities to streamline processes through technology, automation, and AI.
• Provide occasional administrative and personal support to leadership, including travel arrangements, research, and logistics.

Ideal Candidate

• Highly intelligent, organized, energetic, and comfortable working in a fast-paced environment.
• Excellent communicator with strong judgment, emotional intelligence, and attention to detail.
• Proactive problem-solver who can identify patterns, recommend solutions, and work independently.
• Tech-savvy and comfortable learning new systems, data tools, and AI applications.
• Interested in business operations, strategic projects, and taking on increasing responsibility.

This is an excellent opportunity for someone who wants to go beyond traditional administrative support and play an active role in building and improving a growing organization.

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