Executive Assistant

Open ended contract with a high possibility of extending/converting perm based on performance and budget needs.

The position is hybrid in Mountain View, CA.

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Pay:

$65-70 an hour

 

Job Description:

Hybrid onsite role in MTV - 3-4 days each week. TUE and WED are core onsite days

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP 2) to be part of our Finance team. The Executive Assistant will support the VP of Financial Planning & Analysis in addition to 1-2 Director / VP Level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, proactive, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

Responsibilities

• Calendar Management: Own business partners’ complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Travel: Manage travel by carefully considering and deciding optimum travel arrangements and itineraries.
• Leadership: Possess a high degree of initiative to take independent action and be able to always exercise proper judgment. Be the “eyes and ears” of the organization and be sensitive to the needs of employees. Ability to tame organized chaos while remaining calm and composed. Be trustworthy and able to exhibit a high degree of confidentiality and integrity. Be approachable and eager to provide counsel and direction to team members/peers
• Business acumen: Have a general understanding of the organization – the vision, business direction, and mission. Leverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasks
• Projects: Partners with other EABPs or cross functional team members on special projects (e.g. floor plans, team culture). Take initiative on researching, implementing, and improving systems and processes
• Tool Management: Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organization. Coordinate with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. Maintain organizational charts and email distribution lists.

Qualifications

• Minimum of 4-5 years working at the Executive administrative level, preferably supporting C-Level senior staff members

• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.

• Self-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges

• Anticipatory — must be able to plan ahead and identify unforeseen needs

• Adaptability — embrace change and pivot when changes arise

• Perseverance — ability to see things through completion regardless of obstacles

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization

• Cultural steward — brings an element of fun and caring to the workplace

• Strong familiarity with technology preferred

• Expert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)

• Advanced Outlook calendar management is critical

• Ability to format high level presentations and database applications

Visa sponsorship is not available, now or in the near future, for this position. W2 only – unable to work on c2c.

If you are interested, please respond with your updated resume

to [email protected]