Executive Assistant to the CEO

Our Brand

The Tailory New York is an award-winning luxury atelier specializing in bespoke formalwear and pioneering alternative bridal design. Featured in WWD, Forbes, The New York Times, and showcased at New York Fashion Week, we’ve established ourselves as a premier destination for clients seeking extraordinary custom garments that transcend conventional luxury. We are industry leaders in inclusive luxury tailoring, renowned for our expertise in LGBTQ+ wedding attire and gender-affirming design.

SHAO is an elevated luxury designer brand known for bold tailoring, cultural storytelling, and modern design. Since its NYFW debut, SHAO has become a red-carpet favorite, worn by celebrities at galas, talk shows, and in TV and film.

About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant to provide direct support to the CEO across The Tailory New York and SHAO.

This is a full-time role focused on executive support, internal coordination, financial administration, and day-to-day business operations. The ideal candidate is detail-oriented, resourceful, discreet, and comfortable managing multiple priorities in a fast-paced creative environment.

This role is primarily focused on supporting the CEO and internal operations rather than client communication.

What You’ll Do

• Executive Support: Manage the CEO’s calendar, meetings, scheduling, daily priorities, and follow-ups, helping ensure deadlines and commitments stay on track.
• Team Coordination: Serve as the internal point of contact between the CEO and staff, communicate priorities, delegate follow-ups, and track assignments through completion.
• Financial Administration: Track invoices, expenses, receipts, and payment schedules; prepare payments for CEO approval and maintain organized records for bookkeeping and accounting.
• Meeting & Project Follow-Through: Prepare agendas, take notes, maintain action lists, and ensure decisions and next steps are followed through.
• Team Support: Oversee virtual assistants and interns, including assigning tasks, monitoring deadlines, and reviewing work for accuracy and completion.

Who You Are

• Highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities and deadlines.
• Able to anticipate what needs to happen next and follow through without requiring constant direction.
• A strong communicator who is comfortable coordinating with staff, delegating tasks, and following up on deadlines.
• Trustworthy and discreet when handling confidential financial, personnel, and business information.
• Proficient with spreadsheets, calendars, shared documents, and task-management tools, and comfortable learning new systems.
• Previous experience in executive assistance, office administration, operations, invoice processing, or team coordination; experience in fashion, luxury, or a fast-paced creative business is a plus.

Compensation & Benefits

• Growth opportunities across two established luxury fashion brands.
• Employee discount on custom garments and ready-to-wear.

We welcome applications from all backgrounds and identities. At The Tailory New York and SHAO, equality and respect are at the core of everything we do.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave

Application Question(s):

• Are you currently located in New York City?
• What is your earliest available start date?
• What was the title of the last person you directly supported?
• Have you managed invoices or payment schedules? If yes, briefly describe.

Education:

• Bachelor’s (Required)

Experience:

• executive assistant or administrative: 1 year (Preferred)

Language:

• Mandarin (Preferred)

Ability to Relocate:

• New York, NY 10013: Relocate before starting work (Required)

Work Location: In person