Executive Assistant to the CEO

Executive Assistant to the CEO & Executive Operations

Klēn Earth Products

About Klēn Earth Products

Klēn Earth Products is a growing personal care manufacturing company committed to building a strong organization, delivering exceptional products, and creating an environment where our team can succeed.

As we continue to grow, we are looking for an exceptional Executive Assistant to the CEO & Executive Operations who can serve as a trusted partner to our CEO and an important resource to our leadership team.

This is much more than a traditional administrative role. We are looking for someone who is highly organized, proactive, resourceful, and comfortable taking ownership. The ideal candidate anticipates needs, manages projects, drives follow-through, protects the CEO’s time, and ensures important priorities move from discussion to completion.

Position Overview

The Executive Assistant to the CEO & Executive Operations will serve as the right hand to the CEO, providing high-level executive support while also helping manage projects, priorities, deadlines, and operational initiatives across the organization.

The successful candidate will be someone the CEO can rely on to understand what needs to happen, create a plan, coordinate the appropriate people, follow up consistently, and make sure projects and tasks are completed.

This person will often be responsible for taking a directive, conversation, or idea from the CEO and helping turn it into actionable next steps.

The role requires someone who is comfortable working independently, managing multiple priorities, holding others accountable for deliverables, and maintaining visibility into projects happening throughout the organization.

The right person will bring excellent judgment, strong project management skills, exceptional organization, a high level of discretion, and a willingness to step in wherever needed to support the CEO and broader leadership team.

Key ResponsibilitiesExecutive Support

• Serve as a trusted partner and primary administrative support to the CEO.
• Manage the CEO’s calendar, meetings, appointments, priorities, and scheduling.
• Proactively identify scheduling conflicts, deadlines, and upcoming priorities.
• Help protect and strategically manage the CEO’s time.
• Coordinate meetings, prepare agendas and materials, and document appropriate follow-up.
• Draft and prepare correspondence, presentations, reports, meeting materials, and other executive communications.
• Coordinate travel arrangements, itineraries, reservations, and related logistics.
• Serve as a professional point of contact between the CEO and employees, leadership, business partners, vendors, customers, and other stakeholders.
• Manage confidential and sensitive information with the highest level of discretion.

Project Management & Execution

• Manage and coordinate projects assigned by the CEO from initial concept through completion.
• Translate executive direction into clear action items, timelines, owners, and deliverables.
• Maintain project trackers and provide the CEO with clear visibility into status, deadlines, outstanding items, and potential roadblocks.
• Establish timelines, milestones, and follow-up processes for company initiatives.
• Coordinate across departments to ensure projects remain on schedule.
• Regularly follow up with team members regarding assignments, deadlines, commitments, and outstanding deliverables.
• Identify stalled projects or missed deadlines and proactively work to get them back on track.
• Escalate risks, delays, or issues to the CEO when appropriate.
• Ensure that decisions made during meetings result in documented action items and completed work.
• Keep projects moving without requiring constant direction from the CEO.
• Help prioritize projects based on urgency, importance, and company objectives.
• Maintain organized records of project decisions, responsibilities, deadlines, and next steps.
• Assist with special projects, operational initiatives, company events, leadership initiatives, and other cross-functional assignments.
• Conduct research, gather information, and prepare recommendations to support projects and executive decision-making.
• Build and improve systems for tracking work, responsibilities, recurring tasks, and organizational priorities.

Task Management & Follow-Through

• Maintain an organized system for tracking the CEO’s commitments, requests, tasks, and delegated assignment…