Executive Assistant - # 26-25083

**Duration: 12 Months

Job Responsibilities:**

• The Executive Assistant is a highly visible role that engages senior stakeholders on a day-to-day basis. The role responsibilities include:
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Setting up calendar and meeting management
• Zoom meeting set up, travel booking experience with CSTO Systems
• Arrange travel and accommodations for executives. Prepare expense reports. Experience with Concur is an asset
• Manage sensitive matters with a high level of confidentiality and discretion.
• Understanding Brokerage Policy and Procedure for COO, Office Supply Management, document prep for meetings and other administrative duties.
• Ability to work on presentations and assist COO and department leads in presentation prep and editing and some other ad hoc project type work.
• Potential activities could include collecting and collating information from Mgmt team for various divisional exercises
• Help coordinate logistics for large department meetings as well as events such as Employee Engagement, Diversity and Inclusion, and Giving Back programs.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Qualifications:

• Bachelor’s degree required
• 8+ years of related experience in a fast-paced environment supporting senior level executives. in a fast-paced environment.
• Experience in Financial Management industry is a plus.
• Ability to adapt to a fast-paced environment and ambiguous situations

Skills:

• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to communicate well at all levels of staff and leadership
• Excellent ability to multi-task and to set precedence for deliverables
• Proficiency in Outlook and experience with the Microsoft suite of apps including PowerPoint, Excel, and Microsoft Word
• Experience with communications applications: Zoom, Skype, Teams, VBrick
• Comfortable running reports from in-house applications
• Demonstrates capability to work independently and take ownership of processes
• Excellent time management skills

About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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