Legal Practice Assistant - Immigration

Immigration Practice Assistant Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are searching for an experienced Practice Assistant in our New York City, Washington, DC , or Philadelphia, PA office to support our Immigration practice. This role will support attorneys, team members, and internal/external clients to ensure efficient workflow and excellent customer service.

Responsibilities And Duties

• Prepare correspondence to clients.
• Open new client and new matter files using Firm software.
• Keep paper and electronic files for Professionals and clients; maintain email and electronic files using Firm software.
• Schedule appointments, manage and confirm the calendar for the Immigration Team; make travel arrangements; set-up conference calls and video meetings.
• Prepare and submit expense/reimbursement reports.
• Open and route mail and email, attaching appropriate files and documents.
• Liaise with document services for all document production projects.
• Keep abreast of changes to policy, law, and best practices.
• Other duties as assigned.

Skills And Requirements

• High school diploma required. Bachelor’s Degree, required.
• 3-5+ years’ experience supporting a high-volume immigration team at a law firm, in a professional corporate setting, or in higher education.
• Proficiency with MS Word, Outlook, Excel.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written and verbal communication skills and the ability to professionally interact with candidates, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Ability to work overtime, as needed.

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:

• Occasional work from home flexibility (hybrid)
• Competitive salary and generous Paid Time Off
• Insurance – Medical, Vision, and Dental
• 401K Program
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

We are an Equal Opportunity Employer.

Pay: $70,000 - 90,000 annually

• Pay ranges are provided in compliance with S9427A, New York’s pay transparency law and S32-1453.01 Washington, DC’s pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.