Business Operations & Executive Assistant

Remote Part Time (6-10 hours per week initially) Long Term Opportunity

Hi! I’m Kim photographer and marketing founder regional Queensland, Australia.

I’m looking for an exceptional Virtual Assistant to support multiple areas of my growing business as we transition from a service based model into education, digital products, mentoring and community initiatives.

This is not a traditional VA role.

I’m looking for someone who enjoys systems, organisation, problem solving and helping bring ideas to life. You’ll work closely with me as a founder building businesses that support photographers, women in business and regional communities.

About The Business. Our Work Includes

• Photography (weddings, motherhood, newborn and branding)
• Content creation
• Education and mentoring
• Digital products and resources
• Community initiatives
• The Wild Love Collective

Our Values

• Connection before transaction
• Sustainability over burnout
• Community over competition
• Authentic storytelling
• Education through empowerment

Responsibilities. Tasks May Include Systems & Operations

• Maintaining and improving Studio Ninja workflows
• Assisting with automations and systems setup
• Creating and updating SOPs and documentation
• Organising Google Drive and business systems
• Data entry and administration

Client Experience

• Drafting email s and client communications
• Preparing client guides and documents
• Managing enquiry workflows
• Tracking leads and projects

Content & Education Support

• Uploading blogs and resources
• Formatting digital products and eBooks
• Assisting with workshop administration
• Supporting mentoring programs

Executive Assistance

• Calendar management
• Research tasks
• Project tracking
• General founder support

Required Skills

• Excellent written and spoken English
• Strong organisational and project management skills
• Experience using CRMs or business systems
• Ability to create and maintain SOPs and documentation
• High attention to detail
• Proactive communication and problem solving
• Experience using Google Workspace
• Ability to work independently and manage priorities

Preferred Experience Highly regarded but not essential:

• Experience with Studio Ninja
• Systems implementation or optimisation experience
• Marketing coordination or content support experience
• Experience supporting photographers or creative businesses
• Experience with Canva, Flodesk or email marketing platforms
• Familiarity with AI tools such as ChatGPT, Claude or Perplexity
• Experience with automation tools such as Zapier or Make

We are particularly interested in applicants who enjoy systems, process improvement and helping businesses become more efficient.

Hours & Growth

• Starting at 5-10+ hours per week
• Flexible working hours
• Opportunity to grow into a larger role as the business expands

How To Apply. Please Include Your resume.

A short video introducing yourself (2–3 minutes).

Tell me about your experience with Studio Ninja or similar CRM systems.

What systems or processes have you improved in a previous role?

What AI tools do you currently use in your work?

Include the word “Wildflower” at the top of your application so I know you’ve read the full job description.

Employer Note I value initiative, kindness, organisation and long term relationships. If you love systems, enjoy helping businesses grow and are excited by supporting a founder building multiple brands, I’d love to hear from you.