Executive Assistant to the CEO

Executive Assistant to the CEO

Location: Los Angeles, CA (Hybrid Preferred)
Reports To: Justin Harrison, CEO & Founder
Employment Type: Full-Time

About YOV

YOV is a pioneering technology company focused on Authentic Intelligence, digital legacy, grief technology, and next-generation human-AI interaction. Our products help preserve relationships, stories, expertise, and identities in ways never before possible. YOV works across consumer technology, healthcare, education, media, and enterprise partnerships with organizations around the world.

Position Overview

We are seeking an exceptionally organized, proactive, and resourceful Executive Assistant to support the CEO in both professional and limited personal capacities.

This role is ideal for someone who thrives in fast-paced startup environments, enjoys solving problems independently, and can seamlessly transition between investor communications, travel logistics, meeting coordination, research projects, and executive administration.

The successful candidate will become a trusted extension of the CEO, helping maximize productivity, maintain organization, and ensure key priorities move forward efficiently.

ResponsibilitiesExecutive Support

• Manage and maintain the CEO’s calendar and scheduling priorities.
• Coordinate internal and external meetings.
• Organize investor, partner, and client communications.
• Prepare meeting agendas, briefing materials, and follow-up notes.
• Track action items and ensure accountability across teams.
• Assist with presentations, proposals, and executive correspondence.
• Serve as a liaison between the CEO and key stakeholders.

Project Coordination

• Monitor ongoing company initiatives and deadlines.
• Coordinate with vendors, contractors, consultants, and partners.
• Conduct research on business opportunities, markets, competitors, and strategic initiatives.
• Assist in planning company events, launches, conferences, and executive travel.
• Support fundraising and partnership efforts through administrative coordination.

Travel & Logistics

• Arrange domestic and international travel.
• Coordinate flights, accommodations, transportation, and itineraries.
• Prepare travel packets and scheduling materials.
• Manage executive calendars while traveling.

Administrative Operations

• Maintain organized digital filing systems.
• Draft and proofread professional communications.
• Track expenses, invoices, subscriptions, and recurring obligations.
• Assist with document preparation and light bookkeeping coordination.
• Support onboarding and administrative functions as needed.

Personal Assistance (Limited)

• Coordinate personal appointments and scheduling when necessary.
• Assist with reservations, travel planning, and special projects.
• Handle occasional personal administrative tasks that improve executive efficiency.

QualificationsRequired

• 3+ years supporting executives, founders, or senior leadership.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and discretion.
• High level of professionalism and emotional intelligence.
• Proficiency with Google Workspace, Microsoft Office, and modern productivity tools.
• Ability to manage multiple priorities with minimal supervision.

Preferred

• Startup or entrepreneurial experience.
• Experience supporting founders or C-suite executives.
• Familiarity with AI, healthcare, technology, media, or venture-backed businesses.
• Experience coordinating international travel.
• Project management experience.

Ideal Candidate

The ideal candidate is:

• Highly proactive and self-directed.
• Calm under pressure.
• Solutions-oriented.
• Comfortable working with high-profile partners and stakeholders.
• Able to anticipate needs before they arise.
• Passionate about building something meaningful and impactful.

Compensation

Compensation is competitive and commensurate with experience. Equity participation may be available for exceptional candidates.

To Apply

Please submit:

• Resume
• Cover Letter
• LinkedIn Profile
• Three Professional References

Applications should demonstrate exceptional organizational ability, professionalism, and experience supporting senior leadership.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Los Angeles, CA 91356