Executive Assistant

Job Summary

We are seeking an organized and proactive Executive Assistant to join our real estate development team. In this role, you will provide comprehensive administrative support to the owner, ensuring smooth daily operations and effective communication across departments. The ideal candidate will have a business or communications background but ownership is looking for someone who is smart and willing to learn above all else. No pre-requisites are required.

Duties

• Manage calendars, schedule appointments, and coordinate meetings for executive leadership with precision and efficiency.
• Review incoming correspondence and responding on behalf of owner.
• Prepare, edit, and organize documents using Microsoft Office suite, including Word processing and excel.
• A background in excel is a plus.
• EA will need to be able to accurately file, including doing data entry records, and managing confidential information with integrity.
• Assist with office management tasks such as supply ordering, facility coordination, and overseeing front desk operations to ensure a welcoming environment.
• Support client communication efforts by providing outstanding customer service and timely follow-up on inquiries or requests.
• Conduct research, compile reports, and assist in special projects to enhance operational efficiency and executive decision-making.

Skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook) along with strong computer literacy and technical proficiency.
• Experience with QuickBooks accounting software is highly desirable for managing financial records.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Bilingual abilities are a plus for supporting diverse client and team communication needs.
• Demonstrated office management experience combined with clerical expertise including filing, data entry, and document processing.
• Strong customer service skills with professional phone communication and client interaction experience.
• Proven time management skills to handle multiple responsibilities efficiently while maintaining attention to detail.

Pay: $25.00 - $35.00 per hour

Expected hours: 12.0 – 40.0 per week

Work Location: Hybrid remote in Claremont, CA 91711