Executive Assistant

We are seeking an Executive Assistant to provide high-level administrative support to senior leadership and ensure the efficient management of daily operations, executive schedules, and internal communications. This role is ideal for a detail-oriented and proactive professional with strong organizational and document drafting skills, capable of handling confidential information with discretion.

Key Responsibilities:

• Manage executive calendars, including scheduling meetings, appointments, and follow-ups.
• Serve as the primary point of contact between leadership and internal/external stakeholders.
• Draft, edit, and proofread professional documents, including reports, communications, memos, and presentations.
• Prepare high-quality correspondence in both Spanish and English, ensuring accuracy and clarity.
• Review and format documents to ensure consistency and professionalism.
• Coordinate travel arrangements, itineraries, and related logistics.
• Track pending tasks and ensure timely follow-up on priorities.
• Assist in organizing meetings, taking minutes, and distributing action items.
• Maintain organized and confidential filing systems (digital and physical).
• Provide general administrative support to senior leadership.
• Support process improvements to enhance office efficiency.

Qualifications:

• Bachelor’s Degree in Business Administration (Secretarial or related field preferred).
• Minimum of 4+ years of experience supporting executives or senior leadership.
• Strong writing, editing, and document formatting skills.
• Excellent communication skills in Spanish and English (written and verbal).
• Strong organizational, multitasking, and time management skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

PanOncology Trials is an equal opportunity employer.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person