Executive Assistant

EXECUTIVE ASSISTANT JOB DESCRIPTION
About Us: On The Table is a Columbus-based restaurant group behind Beer Barrel PizzaGrill, a

Midwest staple with 11 locations across Ohio and Indiana, and Sycamore, an upscale independent

concept in Columbus’s German Village. We’re a team that works hard, has fun, and takes real pride

in what we do. Our brands are bold, community-rooted, and full of personality.
Position Overview: We are seeking a highly organized and proactive Executive Assistant
Community Coordinator to support On The Table’s PresidentCEO and to keep the office running

smoothly day to day. Above all, this role exists to close loops and hold details; to track open items

and follow through until they are genuinely closed. The work is varied and fast-moving: calendar and

communications, coordination across the leadership team, community engagement and events, new

projects and partnerships, and the steady stream of one-off details that keep an office humming.

The role also works in close collaboration with the Director of MarketingCommunications.
Key Responsibilities

• Own follow-through from end to end: capture every commitment, next step, and open item

across the CEO’s world, and stay on them until they are genuinely closed, so nothing stalls.

• Calendar Management - efficiently manages CEO’s schedule, ensuring all appointments,

meetings, and events are well-organized, and prioritizing tasks accordingly.

• Meeting Coordination - coordinate and schedule internal and external meetings, including

logistics, agenda preparation, and distribution of materials.

• Note Taking - attend meetings as requested and take detailed and accurate notes,

capturing action items, decisions, and key discussion points.

• Communication - act as a primary point of contact between CEO and internal/external

stakeholders, responding to emails and phone calls on their behalf.

• Confidentiality - maintain a high level of confidentiality and discretion when handling

sensitive information and documents.

• Support Projects - assist in various projects and initiatives, including research, data

analysis, and presentation preparation, and support new projects and developments from a

coordination standpoint.

• Community Engagement Support - serve as liaison between the Director of Marketing

Communications and community partners, non-profits, and sponsors for both Beer Barrel

PizzaGrill and Sycamore, managing the DineDonate program end-to-end and tracking

related financials.

• Entertainment Coordination - source, book, and coordinate entertainment talent and

vendors, from contracts and scheduling through day-of logistics and serving as their main

point of contact.

• General Administrative Tasks - provide administrative support as needed, such as drafting

correspondence, proofreading documents, and performing other tasks to ensure the

efficient operation of the office.

• Coordinate travel and itineraries as needed.
• Help keep personal and professional commitments aligned where the two intersect,

anticipating and smoothing the points where they overlap, with discretion.
Qualifications

• Bachelor’s degree preferred but not required.
• Prior experience in an administrative, coordinator, or executive support role, preferably

supporting business owners, executives, or leadership teams.

• Experience coordinating with external partners, vendors, or talent/booking is a strong plus.
• Exceptional organizational skills and attention to detail; comfortable managing multiple

priorities across leadership and cross-functional programs.

• Excellent written and verbal communication skills.
• Highly proficient in Microsoft 365 (Outlook, Teams, SharePoint, and Office) and calendar

tools, and a fluent, comfortable user of Notion; this office runs on it.

• Ability to maintain confidentiality and exercise discretion.
• A proactive problem-solver who takes initiative on unfamiliar challenges, with the judgment

to triage competing demands, protect what matters most, and say so when priorities need

to give.

• A high degree of flexibility.
• Prior experience in restaurant, hospitality, non-profit partnerships, or event/talent booking

is a plus.

• An entrepreneurial spirit; someone drawn to building and growing things who thrives in a

fast-moving, evolving organization.

• An aptitude for food, design, art, and culture.

What We Offer
On The Table offer…