Executive Administrative Assistant

JOB DESCRIPTION

Be a trusted partner who helps a busy client-facing team operate at its best. In this role, your planning, coordination, and attention to detail will help create a seamless experience for colleagues and visitors. You’ll develop your skills across calendars, travel, meetings, and expenses while learning how to balance shifting priorities with confidence. If you’re organized, proactive, and enjoy making things happen, this is a great opportunity to start or grow your Executive Assistant career and make a visible impact.

As an Administrative Assistant supporting members of the UK Client Team within J.P. Morgan Asset Management (JPMAM), you will provide day-to-day administrative support to client-facing leaders and help the team stay organized, prepared, and responsive. You will be a key point of contact for inquiries, manage calendars and logistics, and ensure meetings, travel, and visitor experiences run smoothly. You will partner closely with another assistant and provide broader coverage support across the team when needed, while handling sensitive information with discretion.

Job responsibilities

• Support diary management for multiple stakeholders, acting as a gatekeeper and primary point of contact for inquiries
• Coordinate complex travel arrangements in line with current travel guidelines and policies
• Organize internal and external meetings, including rooms, dial-ins, materials, agendas, and attendee coordination
• Arrange logistics for external visitors, including scheduling, access requirements, and on-site support in London
• Provide a welcoming, professional experience for client visitors when in London
• Process expenses and invoices end-to-end, including reconciliation, submission, tracking, and follow-up
• Monitor incoming requests, issues, and concerns; escalate risks and track actions to help ensure deadlines are met
• Submit and track technology requests through internal systems to support day-to-day productivity
• Support onboarding of new employees, including coordination of required set-up and introductions
• Liaise with facilities teams to resolve office and workspace needs efficiently
• Provide backup coverage for other assistants when needed to ensure continuity
• Maintain high standards of confidentiality, discretion, and professionalism in all interactions

Required qualifications, capabilities, and skills

• Interest in building a career in administrative/executive support (prior EA/AA experience welcome but not required)
• Strong organizational skills with consistent attention to detail
• Clear written and verbal communication skills with a service-oriented mindset
• Strong relationship-building skills and a collaborative working style
• Proactive approach with flexibility when priorities change at short notice
• Ability to manage multiple priorities calmly in a fast-paced environment
• High levels of confidentiality, discretion, and sound judgment
• Proficiency in Microsoft Office (especially Outlook, Word, Excel, and PowerPoint) and/or willingness to upskill quickly
• Experience using Concur for expense management and reconciliation, or willingness to learn

Preferred qualifications, capabilities, and skills

• Exposure to calendar management, travel coordination, meeting logistics, or visitor support
• Experience with end-to-end expense and invoice processing
• Interest in supporting client-facing teams within asset management or financial services
• Comfort supporting high-visibility meetings and visitor programs
• Experience partnering with facilities and technology support teams to resolve requests efficiently

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expres…