Executive Assistant to the CEO

A growing professional services firm is seeking an experienced Executive Assistant to provide dedicated support to its Managing Partner. This role combines executive support, personal assistance, and office coordination in a collaborative environment.

The right person will enjoy anticipating needs, solving organizational challenges, and using modern technology to make daily work more efficient. Previous law firm experience is welcome but not required.

Key Responsibilities

• Manage the Managing Partner’s inbox, calendar, travel arrangements, and correspondence.
• Provide personal assistant support, including coordinating appointments, gifts, expenses, and outside service providers.
• Handle sensitive professional and personal matters with discretion.
• Use productivity tools, AI, and workflow automation to improve organization and follow-through.
• Coordinate office supplies, deliveries, and daily office needs.
• Support operations leadership with administrative projects and process improvements.

Qualifications

• Seven or more years of dedicated Executive Assistant experience supporting senior executives or partners.
• Experience providing personal assistance alongside traditional executive support, including sensitive financial matters.
• Strong inbox management, scheduling, and organizational skills.
• Proficiency with Microsoft Office and modern productivity or project management tools, such as Asana.
• Experience using AI or automation tools to streamline work.
• A personable, collaborative approach and interest in growing with the firm long-term.

Schedule & Compensation

• Full-time, on-site position in New York City’s Financial District, five days per week.
• Reasonable responsiveness outside standard office hours is required, with requests potentially occurring between 5:00 a.m. and 11:00 p.m.
• Annual salary of $100,000–$120,000.
• Fully employer-paid healthcare options and a generous 401(k) match.
• Twenty days of paid time off, eleven holidays, and backup family care.
• Firm-sponsored lunches Tuesday through Thursday.
• Potential to grow into broader operations responsibilities as the firm expands.

This is an opportunity for an experienced EA who enjoys providing thoughtful support and making a meaningful contribution to a growing team. Apply today for confidential consideration!

Pay: $100,000.00 - $120,000.00 per year

Work Location: In person