Executive Assistant / Office Manager

About MJ2 Marketing

 

MJ2 Marketing is a rapidly growing, fun, vibrant boutique digital marketing agency built on collaboration, creativity, and strong client relationships. We deliver strategic digital marketing programs for clients across a wide range of industries, with success driven by repeat business, referrals, and measurable results. Our team is looking for a part-time Executive Assistant/Office Manager who can help keep the agency organized, support leadership, and ensure day-to-day operations run smoothly.

 

Position Overview

 

The Part-Time Executive Assistant/Office Manager will support MJ2 Marketing’s leadership team and internal operations by managing administrative priorities, coordinating schedules, supporting office systems, assisting with HR and payroll-related tasks, and helping maintain a positive, organized, and productive work environment. This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable balancing both executive support and office management responsibilities. Marketing experience welcome!

 

Responsibilities of the Part-Time Executive Assistant/Office Manager

 

Executive & Leadership Support

 

• Provide administrative support to the leadership team, including calendar management, scheduling, meeting coordination, and follow-up.
• Help prepare meeting materials, agendas, notes, and internal communications as needed.
• Assist with travel arrangements, reservations, errands, and other administrative priorities that support leadership and agency operations.
• Serve as a trusted, organized point of contact for internal requests, vendor communication, and day-to-day coordination.

Office Management & Operations

 

• Oversee general office operations, including supplies, equipment, mail, packages, workspace organization, and vendor coordination.
• Maintain digital and physical filing systems, internal documentation, and office processes to keep information organized and accessible.
• Coordinate internal meetings, team gatherings, training sessions, and office events that support a positive and engaged culture.
• Help identify opportunities to improve administrative workflows, communication structures, and internal systems.

HR, Payroll & Team Support

 

• Assist with new hire onboarding logistics, including paperwork coordination, account setup, welcome materials, and first-day preparation.
• Support employee recordkeeping, timesheets, PTO tracking, benefits communication, and other HR-related administrative needs.
• Prepare and process biweekly payroll in collaboration with the agency’s external payroll provider.
• Assist with recruiting logistics, including job postings, candidate communication, and interview coordination.

Financial & Administrative Coordination

 

• Assist with basic bookkeeping coordination, including invoice support, expense tracking, reimbursements, receipts, and vendor payments.
• Coordinate with the finance team or external accountant to support accounts payable, accounts receivable, and operational reporting.
• Help maintain accurate administrative records, business documentation, and recurring operational checklists.

Qualifications of the Part-Time Executive Assistant/Office Manager

 

• 3+ years of experience in executive assistance, office management, administration, operations, HR coordination, or a similar support role.
• Strong organizational skills with the ability to manage multiple priorities, details, deadlines, and administrative requests at once.
• Excellent written and verbal communication skills, with a professional and approachable demeanor.
• Comfortable working with Microsoft 365, calendars, spreadsheets, shared files, and project management or administrative systems.
• High level of discretion, professionalism, and confidentiality when handling sensitive business, employee, and financial information.
• Positive, proactive, service-minded approach with a willingness to jump in wherever support is needed.

Why Join MJ2 Marketing?

 

• Part-time schedule of approximately 20–25 hours per week.
• On-site role based in Dublin, Ohio.
• Collaborative and dynamic team environment.
• Opportunity to support the operations of a rapidly growing agency.
• Meaningful role supporting leadership, team culture, and internal organization.

MJ2 Marketing is proud to be an Equal Employment Opportunity employer. We are committed to fostering an inclusive workplace where all …